Recs RFP deferred maintenance projects rush city

The Minnesota Department of Administration, Real Estate and Construction Services (RECS) is soliciting architectural services, structural and electrical engineering services, and project management design services for RECS Project #78RC0049, which involves upgrading the fence detention system at the Minnesota Correctional Facility-Rush City located at 7600 525th Street, Rush City, Minnesota. The project scope includes replacing the current fiber patrol system (FPS) and taut wire detention fence systems with a new Senstar Fiber Patrol system, removing existing cables and strain gauges, installing 24-strand fiber optic cable along the fence, integrating with existing Genetec camera systems, replacing microwave detectors with Senstar multi-sensor equipment, and ensuring compliance with Minnesota Sustainable Building 2030 energy standards. The anticipated contract term runs from May 1, 2026, through October 31, 2027, with an option to extend an additional three years in increments determined by the State. Required deliverables include schematic design (10% of fees), design development (15%), construction documents (40%), bidding phase support (5%), construction phase administration with bi-weekly site visits including virtual and on-site meetings (25%), post-construction phase (5%), and code plan review services. Proposals will be evaluated on a best-value basis using a 100-point scoring scale with criteria including key persons and specialists (20 points), work illustrating qualifications (20 points), approach and methodology (20 points), unique qualifications (10 points), and fee proposal (30 points). Critical timeline dates include a mandatory site visit meeting on Tuesday, April 7, 2026, at 11:00 a.m., written questions due by Friday, April 10, 2026, at 3:00 p.m. CT, RECS responses provided by Wednesday, April 15, 2026, at 3:00 p.m. CT, and RFP responses due by Thursday, April 23, 2026, by 12:00 Noon CT. The tentative project schedule includes schematic design, design development, and construction documents from April through August 2026, bidding in August-September 2026, contractor award in September 2026, and construction from October 2026 through October 2027, with final completion in November 2027.

Responding firms must be registered as either a bidder or supplier to participate in this solicitation. The State offers preferences for certified Targeted Group and Economically Disadvantaged businesses (12 percent), veteran-owned small businesses (12 percent), and Minnesota resident vendors, with the Small Business Procurement Program available to Minnesota-based businesses meeting criteria related to minority ownership, women ownership, disability status, veteran status, or location in economically disadvantaged counties. The RFP does not identify any incumbent vendors or current contractors in the available documentation. All contractors and subconsultants must complete an Application for Access to the Minnesota Correctional Facility and pass background checks conducted by the Minnesota Bureau of Criminal Apprehension, with all work required to be performed within the United States. The successful consultant must maintain professional liability insurance with minimum limits of $2,000,000 per claim and $2,000,000 annual aggregate, with a deductible not exceeding $50,000, and E-Verify certification is required for contracts exceeding $50,000. The RFP documents do not specify an overall budget range or award value; however, the fee proposal structure indicates separate fiscal year periods with compensation calculated across Current FY through June 30, 2026, Next FY from July 1, 2026, through June 30, 2027, and an additional period from July 1, 2027, through October 31, 2027, with reimbursable expenses limited to specified categories including printing (plans at $0.10 per square foot), predesign and construction specifications, electronic file delivery, mailing costs, and long-distance telephone charges. Inquiries regarding this solicitation should be directed to Kenya Cooper at 651-201-2311 or Kenya.Cooper@state.mn.us.