RECS RFP Construction Auditing CMR MCF-Shakopee

The Minnesota Department of Administration's Real Estate and Construction Services (RECS) is soliciting proposals for Construction Auditing Services for the MCF-Shakopee Program Space project, identified as RECS Project #78SH0049. This Request for Proposal (RFP) seeks a construction auditing firm to provide comprehensive services for a $18 million project involving an addition to the existing Core Building and remodeling of adjacent areas at the Minnesota Correctional Facility in Shakopee. Required services include contract compliance audits, project close-out audits, and special tasks related to pay application reviews and estimate verifications. Proposers must demonstrate significant experience with governmental work and complex construction projects exceeding $10 million. The evaluation will use a 100-point scale, with points allocated across key personnel (20 points), work qualifications (20 points), approach and methodology (20 points), unique qualifications (10 points), and fee proposal (30 points). A mandatory virtual pre-proposal meeting is scheduled for May 29, 2025, at 10:00 a.m., with proposals due on June 17, 2025, by 12:00 Noon CT. The anticipated contract term runs from July 1, 2025, to June 30, 2027, with an option to extend an additional three years.

The state is committed to diversity and inclusion, offering preferences to Minnesota-based small businesses owned by minorities, women, veterans, and those with substantial physical disabilities. Proposers must submit detailed documentation, including a comprehensive fee proposal, qualifications, and various forms such as a Workforce and Equal Pay Declaration, Certification Regarding Lobbying, and an Affidavit of Noncollusion. Reimbursable expenses are carefully defined, including provisions for printing, electronic file submissions, mailing, and project-related communication costs. No markup is permitted on subconsultant fees, and additional costs beyond the initial estimate require pre-approved contract amendments. The total compensation will be calculated through a combination of professional fees, additional services, and approved reimbursable expenses. Bidders must be registered as either a bidder or supplier, and the procurement will use US Dollars as the currency. While a specific budget range is not explicitly stated, the total construction budget is $18 million, which suggests a proportionate budget for auditing services.