Recruit School Linen Services

The Texas Department of Public Safety (DPS) has issued an Invitation for Bids (IFB) No. 405-25R0017018 for Recruit School Linen Services, targeting its Austin Headquarters location. The solicitation seeks a qualified contractor to provide comprehensive linen services, including washing, drying, folding, and delivering specific linen items three days per week (Monday, Wednesday, and Friday). Required deliverables include twin flat sheets, standard pillowcases, 74" x 96" blankets, white bath towels, laundry bags, linen bins, and transportation carts. The contractor must have a minimum of one year of commercial laundry experience and comply with safety and logistical protocols, including proper handling, washing, and packaging of linens according to specified standards. Delivery hours are set between 9:00 am and 3:00 pm CST at 5805 N Lamar Bldg. C in Austin, TX 78752. The solicitation was released on 09/12/2025, with electronic bid responses due by 5:00 P.M. Central Time on 10/14/2025. The contract will have an initial five-year term from 03/02/2025 to 02/28/2031, with DPS reserving the right to extend performance for up to six additional months if needed.

The procurement includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 26.0% HUB goal for all other services contracts. Bidders must demonstrate good faith efforts in providing subcontracting opportunities to Texas certified HUB vendors, including notifying at least three HUB vendors and two trade organizations about potential subcontracting opportunities. The contract will be awarded based on best value standards, with DPS evaluating bidders' past performance through the Vendor Performance Tracking System and potentially conducting additional reference checks. Bidders must submit comprehensive documentation, including audited financial statements, tax identification forms, direct deposit authorization, and a verification of experience form detailing three previous similar projects completed within the past five years. While no specific budget range is explicitly stated, the Mandatory Pricing Schedule allows vendors to propose unit prices across the five-year contract term. Contractors will be required to provide their own personal protective equipment, maintain safety standards, and submit monthly invoices by the 5th day of each month, which will be processed within 30 days of receipt.