ESBD_452982_1757687196204_SOL_EXH_F.10_SOW.pdf

Rev. 06/03/2024

TEXAS DEPARTMENT OF PUBLIC SAFETY LINEN SERVICES STATEMENT OF

WORK

The Texas Department of Public Safety (DPS) is seeking bids for linen services at our Austin Headquarters as per the Statement of Work below.

Table of Contents

1.0 Service Location 2

2.0 Contractor Service Requirements 2

3.0 Craftsmanship and Installer Qualifications 2

4.0 General Requirements 2

5.0 Linen Requirements 3

6.0 Laundry Requirements 3

7.0 Folding and bundling 3

8.0 Safety and Logistics 4

9.0 Contractor Vehicles 4

10.0 Invoices 4

1.0 Service Location

5805 N Lamar Bldg. C Austin, TX 78752

2.0 Contractor Service Requirements:

The Contractor must furnish all labor necessary to perform service. The Contract Monitor must approve any changes to this schedule in service in writing. (This excludes holidays when the office is closed).

During a pandemic, as determined by DPS, when the Contractor arrives at a DPS Office for a pre-bid conference or to perform contracted services after award, they must bring their own Personal Protective Equipment.

A. Contractor must follow agency-adopted pandemic protocols.

3.0 Craftsmanship and Installer Qualifications:

A. All work must be performed by qualified Contractors with a minimum experience of one

(1) year in commercial laundry. The Contractor must be responsible for providing only skilled, qualified workers on this project.

B. There must only be a deviation from these specifications if approved in writing by the DPS Contract Monitor or their designated representative.

C. Industry standard methods must be utilized to prevent damages from the Contractor’s efforts.

D. Contractor represents and warrants that it must comply with the requirements of the Immigration Reform and Control Act of 1986, as amended, regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who must perform any labor or services under the awarded contract.

4.0 General Requirements:

A. The Contractor must furnish all labor, transportation, and materials needed to provide the linen services and requirements.

B. The DPS Contract Monitor must designate the delivery location.

C. Hours for delivery must be agreed upon by both parties, and expected hours must be between the hours of 9:00 am CST and 3:00 pm CST.

D. Clean laundry must be delivered three days per week, Monday, Wednesday, and Friday, unless otherwise required by DPS.

E. Delivery Day – The delivery of clean linens must be the same quantity as any soiled linens picked up on the prior delivery day.

F. The Contractor must complete a Procurement Personal History Statement form, which

DPS must provide.

5.0 Linen Requirements:

A. A sufficient number of laundry bags must be supplied to deliver clean linens and pick-up of soiled linens.

B. Types of linens that may be laundered:

1. Sheets – Twin flat

2. Pillowcases – standard size

3. Blankets – 74” x 96”, Weight 4.08 lbs.

4. Bath Towels – standard white

6.0 Laundry Requirements:

A. Use washing formula proven to be effective in producing:

1. Maximum soil removal

2. Free of excessive stains

3. Whiteness retention

4. Minimal tensile strength loss

5. Clean and fresh smell

6. Sorted linen is weighed according to the washing machine’s load limit

7. If used, an experienced washer operator operates the large washing machines.

8. Wet or soiled linen must not be allowed to sit for an extended period or stored in a humid area that may cause mildew. Replacement of items that become mildewed must be the responsibility of the Contractor.

9. Use bacteriostatic ingredients to combat infectious diseases (such as staphylococcus infection).

10. Finish Type: Flatwork iron to produce an acceptable appearance and free of excessive wrinkles on the following items:

• Flat Sheets – flat

• Pillowcases

11. Tumble Dry:

• Bath towels

• Blankets

7.0 Folding and bundling:

All items must be folded, bundled, and wrapped in size and packaged conveniently to handle before delivery.

Specific packaging quantities per bundle for the following items:

A. Flat sheets – 12 each B. Pillowcases – maximum 24 each C. Bath towels – 12 each D. Blankets – 6 each

Linen bins must be provided. Bins must be 48” in width, 29” in depth, and 47” in height.

The Contractor must provide at least two (2) carts or as agreed upon between both parties.

8.0 Safety and Logistics:

The DPS facility must remain in partial operation and open to the public during regular business hours. The Contractor must provide special need safety barricades, cones, marking tape, or overhead protection to ensure the safety of the public pedestrian or vehicular traffic in and out of the facility area.

Delivered materials must be maintained and stored in an area as directed by the DPS Contract Monitor and in accordance with the manufacturer’s requirements to maintain shelf life. Safety Data Sheets (SDS) for all materials used must be made immediately available to the DPS representative upon request.

The Contractor must be responsible for the disposal of all materials and debris associated with this project. The disposal process must comply with local, state, and federal applicable standards and must be considered part of this project.

9.0 Contractor Vehicles

Contractor vehicles transporting personnel or materials must be locked with the emergency brake set and the ignition key removed when left unattended. Parking must be located only in approved areas determined by the local building manager. DPS is not responsible for damage to the Contractor or Personal vehicles left on the project site. Any vehicle or equipment without an ignition key starter must be rendered inoperable if left overnight.

Also, any vehicle or large equipment with a standard industrial ignition source must be rendered inoperable if left overnight. Security and safety of equipment must be the Contractor’s responsibility during work and after regular business hours. Items such as ladders must be removed and secured, prohibiting unauthorized access to the facility.

10.0 Invoices

Invoices must be submitted by the 5th day of each month following the previous month’s service. The itemized invoice must include the DPS PO number and month of service.

Note: If the document is not received, payments may be delayed until received. This information must be sent to:

Department of Public Safety, Finance, PO Box 4087, Austin, TX 78773-0130 or emailed to APinvoices@dps.texas.gov, and a courtesy copy must be sent to Choose an item.

DPS will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or services and an uncontested invoice.

mailto:APinvoices@dps.texas.gov