Record Storage

The State of Nevada, through the Division of Public and Behavioral Health on behalf of Southern Nevada Adult Mental Health Services, is requesting proposals for secure, climate-controlled offsite record storage, management, and courier services under RFP 40DHHS-S3965, with proposals due October 28, 2026 at 1:00 PM Pacific Time. A five percent preference applies to vendors claiming Nevada-based business status and properly registered. Questions are due October 15, 2026.

Mandatory minimum requirements include Nevada business license compliance, active entity registration in sam.gov, nevadaepro.com vendor registration with matching information, compliance with HIPAA and 42 C.F.R. Part 2 confidentiality requirements, and non-boycott of Israel certification. Storage facilities must comply with NAC 239.742, maintain temperatures between 65 and 75 degrees Fahrenheit, and include 24-hour monitored fire suppression and security systems prohibiting combustible materials, food, industrial supplies, smoking, and open flames. Contractors must operate GPS-monitored vehicles, provide routine courier delivery within 24 hours or urgent delivery within two hours including weekends and holidays, furnish signed written receipts, and maintain a computerized inventory tracking system with audit trails accessible to SNAMHS staff.

The State will award one contract with an initial term of four years beginning January 15, 2027 through December 31, 2031, with two optional one-year renewal extensions. The contract is subject to Nevada State Board of Examiners approval on January 12, 2027, with a Notice of Award anticipated December 1, 2026. Evaluation criteria are Qualifications and Experience (30%), Capacity and Emergency Response (25%), Proposed Cost Structure (30%), References and Past Performance (10%), and Nevada State Licensing, Insurance, and Permits (5%); financial stability is pass/fail. Contractors must maintain Commercial General Liability of $2 million aggregate, $1 million products-completed operations, Automobile Liability of $1 million combined single limit, and Workers' Compensation with Employers' Liability limits of $100,000 per accident and $500,000 disease policy limit; the State must be named additional insured on all applicable policies.