Rebid Statewide Alarm Monitoring - Elec Sec

The Illinois Department of Military Affairs is seeking a statewide alarm monitoring services contract for 72 Illinois Army National Guard facilities, covering 66 arms vaults/secure facilities with cell backup, 15 fire alarm systems (8 without cell, 7 with NAPCO StarLink cell units), and eight elevators. The procurement requires a contractor to provide comprehensive monitoring equipment and personnel for secure alarm monitoring, including monitoring data signals via phone line, cell, and IP technologies, conducting daily communication tests, performing data entry, and recording all alarm activity. Bidders must maintain UL827 and UL2050 certifications in specific categories (CRZH, CVSG, and UUFX) at the time of bid submission, with the contract covering locations throughout Illinois jurisdictions including Champaign County, Mchenry County, St. Clair County, and Niles Village. The initial contract term is three years, with a maximum total contract duration of ten years including potential renewals and extensions. Bids must be submitted electronically through the BidBuy system by December 10, 2024, with proposals required to remain firm for 120 days from the opening date.

This procurement is specifically restricted to Small Business Set-Aside (SBSA) vendors, limiting participation to qualified small businesses. Subcontracting is permitted, with the prime contractor required to perform at least 51% of the awarded contract. The contractor must provide substantial insurance coverage, including $1,000,000 per occurrence in General Commercial Liability and Auto Liability, plus mandatory Worker's Compensation as required by law. A $15 Minority Contractor Initiative fee applies to contracts valued at $1,000 or more, and vendors must declare whether their products are manufactured in the United States. While specific contract value is not explicitly stated, the comprehensive monitoring requirements for 72 facilities suggest a significant potential contract value. The procurement may be partially or totally funded with federal funds, and the state will award the contract to the lowest-priced responsive and responsible bidder meeting all specified criteria. Vendors must complete the Illinois Procurement Gateway Active Registered Vendor Disclosure form and comply with all state procurement regulations.