ReBid - SCI RET On-Site Maintenance Srv

The Pennsylvania Department of Corrections is requesting bids for on-site maintenance services at SCI Retreat, a 263-acre correctional facility in Hunlock Creek, Pennsylvania, with bids due September 22, 2026. This is an electronic-bid-only solicitation; all responses must be submitted through the Pennsylvania Supplier Portal. Mandatory site visitation is required prior to bid submission — prospective bidders must contact Robert McSurdy at robmcsurdy@pa.gov to schedule an appointment.

The scope encompasses labor and materials for comprehensive maintenance services including general facility maintenance (12 months), snow and ice removal (6 estimated service calls), boiler maintenance (1 service call), grass and brush control (10 estimated services), and repair and replacement parts. The cost sheet fixes repair parts at $15,000 (15,000 units at $1.00 per unit); bidders must complete all other service-line pricing without altering the spreadsheet structure.

The initial contract term runs from the fully executed Purchase Order date through completion of delivery, acceptance of services, expiration of warranty periods, and payment, with opportunity to renew for up to three additional one-year terms under mutual consent. Rates may increase up to 3.0 percent during each renewal period. The Commonwealth will award to the lowest responsive and responsible bidder.

Bidders must be registered in Pennsylvania's Vendor Master file and the Pennsylvania Supplier Portal. All employees and subcontractor employees with access to Commonwealth facilities must pass a mandatory background check prior to initial access and annually thereafter. Contractors must complete and submit the Worker Protection and Investment Certification Form (BOP-2201) certifying compliance with Pennsylvania's Unemployment Compensation Law, Workers' Compensation Law, and thirteen state labor and workforce safety laws; false certification triggers immediate contract termination and three-year ineligibility to bid on state contracts. Payment is made via ACH within 30 days of receipt of a proper invoice. Bidders must monitor the DGS eMarketplace website for change notices, which become incorporated into the bid.