Rebid IDOT Aero Aircraft and Airframe Maintenance and Repair Services

The Illinois Department of Transportation (IDOT) is conducting a rebid Invitation for Bid (IFB) solicitation for aircraft and airframe maintenance and repair services to support the Division of Aeronautics on an as-needed basis. The solicitation, numbered 26-494DOT-FINAD-B-52004, seeks vendors capable of providing comprehensive airframe, avionics, instrument, and associated component repair services for Beechcraft King Air 350 airframes, Cessna piston airframes, and aircraft avionics and instruments across 16 line items with estimated pricing ranging from $5,000 to $250,000 per line item. Qualified vendors must maintain a current Federal Aviation Administration (FAA) Certified Repair Station Certificate or Manufacturing Maintenance and Repair Certificate and must complete all maintenance and repair services within a 30-to-45-day timeframe, with notification required if this timeline cannot be met. All work must comply with FAA and manufacturer standards, with any non-compliant work redone at no additional cost to the agency. The contract will have an initial term of 24 months from execution with a maximum total contract term not exceeding ten years, and the State anticipates making multiple awards grouped by aircraft type and service category. Bids must be submitted electronically through BidBuy no later than May 21, 2026, with evaluation based on responsiveness, responsibility, and price, with awards going to the lowest priced responsive and responsible bidder for each line item grouping. Bidders must submit all required documentation including vendor disclosure forms, proof of FAA certification, utilization plans for applicable business enterprises, and signed standard terms and conditions; questions must be submitted within seven days of the bid opening date.

Vendors responding to this solicitation must complete mandatory disclosure forms documenting business information, ownership structure, and certifications regarding ethical conduct, tax compliance, drug-free workplace status, and cybersecurity compliance, with enhanced financial disclosures and conflict of interest documentation required for contracts exceeding $100,000 in annual value. Vendors are encouraged to claim applicable preferences under the Illinois Procurement Code, including the Illinois Business Preference and Domestic Product Preference, with specific supporting documentation required for such claims. The State specifically requests identification of minority-owned, women-owned, disability-owned, disadvantaged, and veteran-owned business enterprises, and vendors must comply with prevailing wage requirements applicable to service categories. All awarded vendors must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance, with the State named as additionally insured. Subcontractors with annual contract values exceeding $100,000 require prior written approval and must provide appropriate certifications and disclosures. No bid or performance bonds are required, though a $15 fee applies to contractors awarded contracts of $1,000 or more to support the Minority Contractor Opportunity Initiative, to be deducted from the first payment. The contract is subject to availability of appropriations and may be terminated for convenience with 30 days' notice or for cause immediately upon notice of material breach.