REBID Food Service: Bemidji CBHH

The State of Minnesota, specifically the Department of Administration, is issuing a Request for Proposal (RFP) for food service management at the Bemidji Community Behavioral Health Hospital located in Bemidji, Minnesota. The solicitation (contract release number F-515) seeks a qualified vendor to provide comprehensive food service for a 16-meal capacity facility, with potential future expansion to additional locations. Vendors must submit detailed proposals through the SWIFT Supplier Portal by May 29, 2025, at 3:00 PM Central Time, with all questions to be submitted in writing to Rhiannon.Fissehaye@state.mn.us no later than May 27, 2025. The contract will cover meal preparation, delivery, and service, including regular and modified diet options with specific nutritional requirements ranging from 2200 to 3200 calories. Required qualifications include multiple certifications such as a Department of Health Inspection, Dietary Manager's Certificate, Vendor License, Certified Food Protection Manager Certificate, and Registered Dietician Credential Verification. The evaluation process will utilize a 1,000-point scoring system, with potential additional preference points for targeted groups.

The State of Minnesota strongly encourages responses from businesses owned by minorities, women, veterans, and those with substantial physical disabilities. Preference points are available for targeted groups including economically disadvantaged businesses, veteran-owned businesses, and DEED/DHS providers. The contract term is anticipated to be from July 1, 2025, to June 30, 2026, with an option to extend up to an additional four years in State-determined increments. The estimated total dollar value for the one-year contract ranges from $200,000 to $300,000, though this is not a guaranteed minimum or maximum amount. Respondents must provide comprehensive documentation including workforce certifications, equal pay certificates, and a detailed responder narrative demonstrating capabilities in food service operations, emergency food supply, serving equipment management, employee training, and quality assurance. Successful vendors must carry extensive insurance coverage and undergo background checks. The State anticipates completing the evaluation and selection process by June 4, 2025, with the goal of selecting a vendor that can meet the nutritional and operational needs of the Bemidji Community Behavioral Health Hospital.