REBID DMH Small Purchase PMHC FY27-FY29 Barber/Beautician Services

The State of Illinois Department of Human Services is issuing a Request for Quote (RFQ) for barber and beautician services at Packard Mental Health Center (PMHC), a 24/7 state-operated forensic psychiatric hospital in Springfield, Illinois. This is a rebid small purchase contract covering fiscal years 2027 through 2029, with a deadline of March 23, 2026 for quote submission. The procurement seeks a qualified vendor to provide basic haircut and facial hair trimming services to the facility's residential patient population of up to 150 individuals during normal business hours (7:00 a.m. to 4:30 p.m., Monday through Friday, excluding state holidays). The vendor must travel to the facility with all necessary equipment, maintain strict adherence to public health safety and sanitation standards, possess a current Illinois barber or beautician license, and complete HIPAA-related documentation prior to service delivery. Services for complex haircuts require prior approval from the Hospital Clinical Management Team before execution. The vendor will be escorted by hospital personnel at all times and must maintain heightened vigilance over sharp objects due to the potential for aggressive patient behavior among forensic patients. All invoicing must be submitted within 7 to 10 days following each facility visit, and pricing must not exceed the contract amount without prior written authorization from the State.

The solicitation documents do not specify any set-aside designations or restrictions limiting eligible respondents to particular enterprise categories, nor do they identify incumbent vendors or current contractors. However, all vendors must comply with the Standard Illinois Certifications (Version 26.2), which impose comprehensive requirements including drug-free workplace policies, equal employment opportunity compliance, sexual harassment policies, criminal history screening, tax compliance, and prohibitions on bribery, collusion, and bid rigging. Vendors must also comply with the State's Standard Terms and Conditions, requiring general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, workers' compensation coverage, and maintenance of records for three years (five years if federal funds are used). The procurement documents do not specify an award value or budget range for this contract. For contracts exceeding one year in duration, vendors must certify continued compliance with all requirements by January 1 of each fiscal year or provide detailed explanations of any changes affecting their eligibility.