B-51571 RFQ.docx
DOCX document 17 KB Posted
- Solicitation number
- 27-444DHS-MENTH-B-51571
- Issued by
- Sangamon County, Illinois
About this file
This is a Request for Quote (RFQ) issued by the State of Illinois Department of Human Services for Packard Mental Health Center (PMHC), a 24/7 state-operated forensic psychiatric hospital located at 901 Southwind Road, Springfield, Illinois. The procurement seeks a qualified vendor to provide basic haircut and facial hair trimming services to the facility's residential patient population of up to 150 individuals. Services are to be performed during normal business hours from 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding state holidays, with the contract term covering fiscal years 2027 through 2029. The vendor must travel to the facility, provide all necessary equipment, maintain strict adherence to public health safety and sanitation standards, and obtain prior approval from the Hospital Clinical Management Team for any complex haircuts. Complex procedures require authorization before execution.
The vendor must possess a current Illinois license and complete HIPAA-related documentation prior to service delivery. Pricing and payment terms are not to exceed the contract amount without prior written authorization from the State, with invoicing due within 7 to 10 days following each facility visit. The vendor will be escorted by and must follow direction from hospital personnel at all times, maintaining heightened vigilance over all sharp objects due to the potential for aggressive patient behavior. The vendor must comply with all facility traffic regulations, parking requirements, and behavioral rules governing center employees, as well as applicable State, civil, and local regulations. Vehicles in violation of facility parking regulations are subject to towing at the owner's expense.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Terms and Conditions V23.2~1.pdf | ||
| Standard Illinois Certifications V26.2~1.pdf |
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Text version
State of Illinois Department of Human Services Packard Mental Health Center Request for Quote B-51571 DMH Small Purchase PMHC FY27-FY29 Barber/Beautician Services Packard Mental Health Center (PMHC) is seeking a vendor to provide basic haircuts and facial hair trimming as requested by the patients residing at the facility. PMHC is located at 901 Southwind Road, Springfield, IL, 62703. Packard Mental Health Center is a 24/7 State-Operated Forensic Psychiatric Hospital operating out of six geographically separate patient units housing a maximum of 150 patients. Population is comprised of both male and female patients of various ethnicities and socioeconomic backgrounds.
SUPPLIES AND/OR SERVICES REQUIRED:
· Vendor agrees to provide basic haircuts and facial hair trimming when requested by the facility.
· Services will be performed during normal business hours of 7 am to 4:30 pm, Monday through Friday (less state holidays).
· Strict adherence to Public Health safety and sanitation standards is mandatory.
· Any complex haircut must be approved by the Hospital Clinical Management Team (HCMT) prior to Vendor performing the services.
· Vendor must travel to facility.
· Vendor will provide all necessary equipment to perform services for hospital residents.
· Vendor will not perform services, provide supplies, or incur expenses exceeding the contract amount unless a higher amount is authorized in writing by the State prior to the Vendor performing the services, providing the supplies, or incurring the expenses.
STAFF SPECIFICATIONS:
· Vendors must submit their current Illinois license and complete HIPPA related documentation before services can be provided.
· Due to potential for aggressively violent behaviors, vendor must maintain hypervigilance to ensure the security of all sharp objects at all times.
· Vendor will be escorted by and must take direction from hospital personnel.
· All services will be performed in a professional manner and quality.
· The Center reserves the right to determine performance and acceptability of said services, subject to the terms and conditions of this contract.
· Vendor will submit invoicing within 7-10 days of each visit to the facility.
· Vendor shall observe all traffic regulations of the Center and lock all unattended vehicles. Cars in violation of facility regulations may be towed from grounds at owner’s expense.
· Vendor shall observe and obey all rules and regulations governing the behavior of the Center’s employees, including State, civil, and local center rules and regulations.
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