ReBid Diagnose and Repair Motorola Radio System

The Illinois Department of Corrections, Shawnee Correctional Center, is requesting quotes for on-site diagnostic evaluation and repair of a Motorola SmartNet 800-megahertz radio system and Centracom Gold Elite console, with quotes due September 11, 2026, and a mandatory pre-bid conference and site visit on September 2, 2026.

The vendor must provide on-site diagnostic evaluation, software reloading, repair of repeater digital interface units (DIUs), and restoration of full operational capability without modifying the system's existing configuration. Required qualifications include documented experience with Motorola SmartNet 800 MHz systems and Centracom Gold Elite consoles, along with manufacturer training or technical certifications. The vendor must report on-site within 48 hours of contract execution, complete a project kickoff meeting within 72 hours, submit diagnostic findings within five business days, and warrant all repair work against defects in workmanship for twelve months from Department acceptance.

The contract term runs from execution through June 30, 2027. The contract value is estimated, with the maximum contract amount to be entered by the State prior to execution. All work must be performed on-site at Shawnee Correctional Center in Vienna, Illinois, unless otherwise approved.

The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, plus workers' compensation insurance as required by law. The contract is subject to Illinois Prompt Payment Act terms, prevailing wage requirements if applicable, and Federal Prompt Payment Act standards if Federal funds are used. Bid prices must remain firm for 120 days from opening. Award will be made to the responsive and responsible vendor submitting the lowest price.

Bidder registration is required by September 1, 2026, at 12:00 p.m. via email to crystal.robertson@illinois.gov. Written questions are due September 4, 2026, at 12:00 p.m., with official responses published by September 8, 2026, at 11:00 a.m. The contract is contingent upon availability of funds and subject to termination for convenience by the State with 30 days' notice.