REBID D5 Rest Areas Septic Systems

The Illinois Department of Transportation is requesting bids for septic tank clean-out services at four rest areas in District 5 under IFB B-53916, a rebid procurement with bids due October 6, 2026. Questions are due seven days before the bid opening date. No set-asides or preference programs are stated; however, vendors may claim Illinois Business Preference or Domestic Product Preference where applicable.

The scope covers septic system maintenance at Farmland Rest Area (Eastbound) on I-74 near Farmer City, Salt Kettle Rest Area (Westbound) on I-74 near Oakwood, and Illini Prairie Rest Areas (Northbound and Southbound) on I-57 near Pesotum. The vendor shall pump septic holding tanks when they reach one-quarter to one-third full in any chamber, provide minimum three business days' advance notice to IDOT, and perform all work during 7:00 a.m. to 3:30 p.m., Monday through Friday, with rest areas closed a maximum of five consecutive business days per service. The vendor must be located no more than two hours' drive time from service locations, maintain 24-hour, seven-day-a-week emergency response capability with a maximum two-hour response time, and is responsible for all waste disposal costs and advance identification of approved discharge facilities. No subcontractors are permitted. Required insurance includes $1,000,000 per occurrence/$2,000,000 annual aggregate general commercial liability, $1,000,000 auto liability, and workers' compensation as required by law.

Hourly labor rates must include prevailing wage basic rates, fringe benefits, FICA, workers' compensation, liability insurance, unemployment insurance, and all overhead; no travel time is compensated, and overtime beyond eight hours daily or on weekends and holidays is at vendor expense. The initial contract term runs from the last date of signature through June 30, 2028, with three renewal options for two-year periods. Bids must remain firm for 180 days from opening. Award is made to the lowest priced responsive and responsible bidder. Bidders must submit all required documentation, including vendor disclosure or IPG active registered vendor disclosure, and must bid on all lines to be considered for award. A $15 filing fee applies to contracts valued at $1,000 or more.