REBID D1 Sewer Vac Truck Rental FY26

The State of Illinois Department of Transportation (IDOT) is seeking sealed bids through an Invitation for Bid (IFB) solicitation to lease three sewer vacuum trucks for District 1 operations under solicitation number 26-494DOT-FINAD-B-52332. The procurement encompasses a seven-month lease period for truck-mounted combination vacuum catch basin cleaners with high-pressure jet rodder systems to be used for routine and special maintenance activities supporting roadway cleanliness. Equipment must be newly manufactured (not remanufactured or reconditioned) tandem axle units with a 66,000-pound gross vehicle weight rating, diesel engines with electronic controls, automatic transmissions, and comprehensive cab features including air conditioning and backup camera systems. The debris storage body must have a minimum 12-cubic-yard capacity constructed from abrasion-resistant steel, with hydraulic unloading capability, and the jet rodding system must deliver a minimum 80 gallons per minute at 2,500 psi with a 1,300-gallon water tank capacity and 500-foot sewer hose. Successful vendors must be established manufacturers or authorized dealers with manufacturer authorization, responsible for all delivery F.O.B. destination during regular work weeks (8:00 a.m. to 2:00 p.m.), equipment maintenance and servicing, and operator training consisting of a minimum three hours of instruction for two Department personnel covering safety, operation, routine service, and daily maintenance. Equipment failures must be repaired or replaced within 48 hours at no cost to the Department, with any equipment not repaired within 72 hours to be replaced with an equal unit at vendor expense. The contract will be awarded to the lowest priced responsive and responsible bidder; bids are due electronically through BidBuy no later than May 21, 2026, and must include vendor disclosure documentation, the completed offer form, and utilization plans for applicable business enterprise programs.

The State of Illinois allows vendors to claim applicable preferences under the Illinois Procurement Code, including the Illinois Business Preference and Domestic Product Preference, with vendors required to submit supporting affidavits or designations as appropriate. Bidders may also utilize the Business Enterprise Program and Veterans Small Business Program utilization plans if applicable to their operations. No bid bond or performance bond is required for this solicitation. Vendors awarded contracts valued at $1,000 or more must pay a $15 administration fee to the Comptroller's Minority Contractor Initiative, to be deducted from the first payment issued. General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law are mandatory, with the State named as an additional insured. The contract price is estimated with the maximum amount to be entered by the State prior to execution, and all freight costs must be included in the unit price; the State will not receive Federal funding for this procurement and payment will be made in accordance with the State Prompt Payment Act. The State reserves the right to amend the solicitation, reject any or all bids, waive minor defects, and terminate the rental in part or whole with thirty days' notice if equipment is no longer needed, and bidders may protest rejections or awards to the Protest Review Office within fourteen days of posting or knowledge of the decision.