(REBID) Annual Contract to Provide Inspections, Preventative Maintenance, and Repairs of Fire Suppression Systems (Detention Center)

Chatham County is seeking a competitive bid (Bid No. 25-0097-4) for an annual contract to provide comprehensive fire suppression system services at the Chatham County Detention Center located in Savannah, Georgia. The contract requires two semi-annual inspections of seven fire suppression systems installed in various facility locations, including kitchen hoods, server rooms, and a warrant depository room. Specific deliverables include detailed testing, maintenance, and repair services that adhere to National Fire Protection Association (NFPA) standards and manufacturers' recommendations. Contractors must perform comprehensive system checks, verify component functionality, and provide thorough inspection reports. The bid requires rapid response times, with non-emergency service requests coordinated through Facility Engineering and emergency service calls requiring a two-hour response and repair initiation within twelve hours. The bid opening is scheduled for 2:00 PM on August 21, 2025, and will be submitted online through the Chatham County Purchasing Portal, with proposals due by 5:00 PM on the same date.

The procurement includes a 30% combined Minority/Women Business Enterprise (M/WBE) participation goal, requiring bidders to demonstrate good faith efforts in subcontracting with qualified M/WBE vendors. Contractors must maintain specific insurance coverages, including $1,000,000 in Commercial General Liability and Business Automobile Liability. The contract is structured as an annual agreement with potential renewal options for four additional one-year terms, contingent on mutual agreement. Contractors will be required to comply with strict security protocols when working within the detention center, including daily identification checks, search procedures, and tool management guidelines. One existing bid from Alliance Fire Protection Services, Inc. of Loganville, GA has been submitted, proposing an annual lump-sum service cost of $9,600.00, with additional repair service rates of $85.00 per mechanic hour and $50.00 per helper hour during standard business hours, and a 14.00% markup on parts purchased for repairs. The contract covers fire suppression systems from manufacturers including Pyro-Chem Ansul, Ansul, Guardian Residential, and Kidde Aegis.