7-Specifications. BID No. 25-0097-4. (REBID) Fire Suppression Systems (Detention Center).pdf

SPECIFICATIONS FOR: BID NO. 25-0097-4

(REBID) Annual Contract to Provide Inspections, Preventative Maintenance, and Repairs of

Fire Suppression Systems (Detention Center)

GENERAL SPECIFICATIONS:

**PLEASE NOTE: Chatham County does not utilize third parties to obtain bids on its behalf.**

Chatham County is soliciting competitive bids from qualified contractors to provide all materials, supplies, equipment, tools, and labor necessary to provide inspections, testing, preventative maintenance, and repairs of fire suppression systems at the Chatham County Detention Center.

The Detention Center is located at 1050 Carl Griffin Drive, Savannah, GA., 31405. During the bidding process, bidders are not to contact any department directly.

All questions regarding this project should be submitted in writing and directed exclusively to Bernadine Bruen, Procurement Specialist by visiting the Chatham County Purchasing portal:

https://chathamcountyga.bonfirehub.com/portal. All answers will be posted in the form of an

Addendum.

SPECIFICATIONS:

SECTION I. REQUIREMENTS:

1. Contractor must provide references from owners of at least three (3) projects with similar scope of work. Include government owners if possible. If the contractor has performed any work for the Chatham County Board of Commissioners within the last five (5) years, at least one (1) of the three (3) owner references must be from the appropriate party within the Chatham County Government. References must include previous experience with proven effectiveness in providing services as specified in this ITB.

2. All work and services will be performed in accordance with any and all Federal, State, and Local codes, laws, ordinances, and regulations. It is the Contractor’s responsibility to be knowledgeable of any and all regulations pertaining to this BID and scope of work.

3. Maintain the minimum limits of insurance as specified in ITB Section II. 2.15.2.

NO EXCEPTIONS. The coverage shall be maintained for the duration of the contract. This shall be the standard for the duration of the contract.

4. At time of contract award, the awarded contractor will be required to provide a current Occupational Tax Certificate (Business License) from any municipality or county within the State of Georgia. This shall be the standard for the duration of the contract (Reference ITB Section II.2.14).

https://chathamcountyga.bonfirehub.com/portal

SECTION II. QUALITY ASSURANCE:

1. If any of the work and/or services is found defective or not in accordance with applicable codes and standards, the contractor shall correct the work and/or services promptly, at no cost to the County, and to the satisfaction of the County.

2. All service inspections must conform to manufactures specifications and if required use manufactures service kits to perform services.

3. The contractor shall be capable of providing all equipment normally needed to perform the requested services.

4. Materials and parts supplied shall be new, free of defects, and suitable for the intended use.

SECTION III. EQUIPMENT:

Qty.

Description Manufacturer and

Model Number

Location Frequency

1/EA

Fire Suppression System

Kitchen Hood

Pyro-Chem Ansul

Plating Kitchen twice a year

Main Kitchen

Ansul

Range Multi-Use

Building

Bakery Main

Kitchen

Gaurdian

Residential

K-9 Building

Kitchen

Room

Kidde Aegis

Server Room

Room

Kidde Aegis

Warrant

Depository Room

SECTION IV. SCOPE OF WORK:

Chatham County is soliciting competitive bids from qualified contractors to provide all materials, supplies, equipment, tools, and labor necessary to provide inspections, testing, preventative maintenance, and repairs of fire suppression systems at the Chatham County

Detention Center. Scope of work will require two semi-annual inspections and preventative maintenance service of fire suppression systems to include controls, tanks, fuse links, cables and components of pull stations. Provide proper certification tag procedures. File proper documents with agencies as required.

Any deficiencies shall be brought to the immediate attention of the Chatham County

Detention Center Facility Engineering staff.

4.1 Inspection and Testing:

All inspection and testing shall be performed in accordance with the requirements of the relevant and current (NFPA) National Fire Protection

Association standards, and the manufacturers’ recommendations. The

Contractor shall return the system to normal operation after any work has been completed. The Contractor shall provide a detailed report documenting the inspection and test procedures and results. This report shall include any recommended modifications or repairs and an itemized proposal to correct these issues.

Inspection and testing shall also include all the below when applicable:

1. Releasing panel functions,

2. All initiating, and notification appliances shall be tested,

3. Verify activation of the building fire alarm system,

4. Lights and LEDs on fire alarm panel

5. Fuse ratings

6. Initiating circuits

7. Discharge circuits

8. Container pressure

9. Electric bells, Horns, and Strobes

10. Detectors

11. Manual Stations

12. Abort switches

4.2 Preventative Maintenance:

All maintenance shall be performed in accordance with the requirements of the relevant and current (NFPA) National Fire Protection Association standards, and the manufacturers’ recommendations. The Contractor shall return the system to normal operation after any work has been completed.

Replacement of expendable and wearable components such as but not limited to nozzle caps, fuse links etc.

4.3 Repair Services:

All repairs shall be performed in accordance with the requirements of the relevant and current (NFPA) National Fire Protection Association standards, and the manufacturers’ recommendations. In some cases, repair work may be considered emergency/urgent, in which case the contract awardee will be required to allocate the necessary resources to expedite the work.

1. Non-Emergency Service Requests

Scheduling shall be coordinated by Facility Engineering. Once work is scheduled and the schedules are confirmed by both the contractor and

Facility Engineering, it is critical that the contractor adheres to the schedule and performs the work in a timely fashion.

2. Emergency Service Requests:

The contractor will be required to respond to the initial call within two (2) hours. Repairs should begin within twelve (12) hours from the time of the initial service request.

SECTION V. SPECIFICATIONS:

1. An inspection check list with all information and results for each item on inspection must be provided for each service inspection for review and records.

2. All inspection paperwork must be received at completion of service inspection signed by inspector.

3. All service, repairs, and inspections must be scheduled with notification by phone or email to confirm time and date at no less than (72) hours before service inspection is due. Failure to notify Facility Engineering will result in rescheduling the inspection at no charge to the County.

4. All service, repairs, and inspections will require an escort by a Chatham County

Detention Center Facility Engineer.

5. Cancellations by either party must be made by phone or email no less than (24) hours in advance. All cancellations must be rescheduled at time of cancellation.

6. Failure to perform services in the required maintenance and/or service timeline may be seen as a violation of contract and grounds for termination of contract.

SECTION VI. WORK HOURS:

1. Contractor must coordinate all work with the Project Manager. During the bidding process, bidders are not to contact Project Manager directly.

2. Scheduling will only be coordinated after bid has been awarded.

SECTION VII. SITE CONDITIONS:

Work shall be performed within the Chatham County Detention Center Secured

Area. All Contractors, Sub-Contractors, employees, and their representatives are required to have a valid Georgia identification card or state issued driver license which will be surrendered each day and exchanged for a visitors pass for entrance to Secured Area. A Security Escort will be on site for entrance and exit control.

Limited entrance and exit will be enforced. All vehicles and personnel entering the Secured Area will be subject to search. No weapons or contraband will be allowed into the Secured Area. Smoking and tobacco products are not allowed in the Secure Area and a designated smoking area will be identified. All tools and equipment must be removed or secured at the end of the day to Chatham County

Sheriff’s Staff approval.