REB170356 12/12/2023 13:06

The South Carolina Department of Health and Human Services (SCDHHS) has issued an Invitation for Bid (IFB) solicitation for Atlassian software licenses and support services, specifically targeting 18 line items of software products across cloud and data center platforms. The procurement covers various Atlassian tools including Jira Software, Confluence, Scrumpy Planning Poker, Timesheets by Tempo, Git Integration, PII Protection, draw.io, and Xray Test Management, with user quantities ranging from 200 to 500 users depending on the specific product. Bidders must submit their proposals online through www.procurement.sc.gov by December 21, 2023, at 2:00 PM EST, with all questions required to be submitted by December 15, 2023, at 5:00 PM EST. The contract is scheduled for award posting on December 27, 2024, with an initial term from January 1, 2024, to January 3, 2024. Evaluation criteria will focus on the lowest responsible and responsive bidder, with unit pricing to be submitted for each line item and extended pricing calculated by the bidder. Bidders must comply with multiple certifications including Independent Price Determination, Debarment, HIPAA Business Associate Agreement, and Organizational Conflict of Interest Disclosure.

The solicitation includes several important considerations for potential vendors, such as South Carolina and U.S. end-product preferences and resident vendor preferences as specified in Section 11-35-1524 of the South Carolina Code of Laws. Vendors must demonstrate compliance with HIPAA security and privacy standards, including encryption of government data in transit and at rest, and adhere to federal regulations like the Civil Rights Act, Rehabilitation Act, Americans with Disabilities Act, and FISMA requirements. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement does require vendors to maintain records for five years post-final payment and permit government audits of all costs and pricing data. The solicitation applies to both cloud-based and data center licenses, with annual subscription terms that cover periods including December 31, 2023, through December 31, 2024. Although a specific budget range is not provided, the comprehensive nature of the 18 line items suggests a significant investment in software licensing and support. Vendors must also be prepared to comply with strict HIPAA regulations, including reporting any breaches of protected health information within 72 hours and assuming responsibility for associated notification and remediation costs.