Re-Bid Weatherization Assistance Program: Residential Heating Systems Upgrades and Repairs

The County of Passaic requests proposals for residential heating system upgrades and repairs. Awarded contractors shall respond to the Division of Weatherization and Home Energy within five (5) days from notification. The work shall be completed in a timely manner based upon a schedule coordinated by the Division of Home Energy & Weatherization. The awarded contractors shall contact the Homeowners to schedule a site visit upon receiving the work order from the agency. GENERAL CONDITIONS 3. No work shall begin until the Agency issues a written WORK ORDER/ORDER TO PROCEED, with an attached TIMETABLE for the delivery of services by the Contractor. 4. The Contractor shall provide supervision, technical personnel, labor, machinery, tools, equipment, materials, and services. The Contractor shall perform all work required in a workmanlike manner acceptable to the Agency and in accordance with all applicable standards, codes, laws, rules, and regulations. 5. Emergency and Non-Emergency Heating System Replacements: Heating system replacement requests received from October 1st through May 1st are to be considered Emergency Heating System Replacements because of the correlation of these dates to the need for heat. Contractors must respond to agency requests for proposals for Emergency Heating System Replacements within 24 hours during the week and 48 hours during the weekends. Heating system replacement requests received from May 2nd through September 30th will not be considered Emergency situations. If a heating unit also provides hot water, making year-round operation necessary, a separate hot water heater may be installed and handled as an Emergency, irrespective of time period. 6. The Contractor agrees to indemnify the Agency and its employees from and against all suits, actions or claims of any character, time and description brought for or on account of any damages, losses and expenses, including legal fees arising out of performance of the work described herein, caused in whole or in part by the Contractors negligent act or omission, or that of any subcontractor, or that of anyone employed by them or for whose acts the Contractor or subcontractor may be liable. 7. All work is to be completed in a timely manner acceptable to the Agency. Where the Contractor purchases materials and delays in the delivery of materials ensue, the Contractor shall submit a letter to the Agency requesting additional time warranted by such delay. Agency approved extensions will be granted in writing. 8. The Contractor shall not discriminate against any employee, applicant for employment, supplier of materials, or weatherization program client because of race, sex, creed, color, or national origin, and will comply with all federal, state, and local laws, regulations and requirements concerning same. 9. The Contractor shall: a. Keep the premises clean and orderly during the course of work and remove and properly dispose of all debris caused by their presence upon completion of the work. b. Permit the Agency or its designee, at any time and without notice, to examine and inspect all Weatherization work, whether completed or in progress, pursuant to this contract. c. Be held responsible for the replacement or repair of any materials damaged by the Contractor. d. Save and store safely, for period of three years commencing with receipt of the final contract payment, all records pertaining to the work performed pursuant to his contract. e. Procure and pay for all required permits, fees and inspections prior to commencing work. f. Be responsible for removing all his debris and disposal of all demolished material from the site in an approved manner. This includes all types of residential boilers, no additional charges for removal of any boilers or furnaces. Does NOT include asbestos removal. g. Visit the premises and carefully examine all existing conditions before submitting proposals. h. Familiarize themselves with the means of entrance and exit at the property and all other information necessary to properly carry out the work. i. Ensure that all equipment installation is in accordance with manufacturers directions and recommendations. j. Provide one (1) year complete material and labor guarantee for all new equipment and entire new installation. k. Indicate broad scope of work only and the end results. Contractor shall be responsible for all necessary work associated w/ demolition & construction of new system. l. Supply temporary electric heat during emergency season. m. Follow National Renewable Energy Laboratory (NREL) sections 2 and 5. https://sws.nrel.gov/spec/2 https://sws.nrel.gov/spec/5 10. The Agency shall arrange for removal of any obstructing storage in attics, basement or in any part of the house which would prevent work from being completed. The agency may choose to include this service in the job specifications upon which the Contractor has bid. This information is included in the work order. 11. Failure on the part of the Agency to discover faulty or defective work will not release the Contractor from responsibility within the guarantee period. 12. Quantity(ties): Quantities shall be on an as needed basis as heating emergencies occur. 13. Materials Supply: This RFQ is requesting pricing for a continuous supply of various types of residential boilers, furnaces, and water heaters for the administration of Residential Heating Systems Upgrades and Repairs.