RE-BID SOUTH ELGIN HIGH SCHOOL INTERCOM REPLACEMENT; U-46 Project No. 285-26

School District U-46 in Kane County, Illinois is issuing a sealed lump sum invitation to bid for the replacement of the intercom and clock system at South Elgin High School (Project No. 285-26), located at 760 E. Main Street, South Elgin, Illinois 60177. The procurement requires the complete furnishing and installation of a new Telecor eSeries Network-Based microprocessor-switched intercommunications and program system, including network admin control consoles, call-switch units, talkback speakers, digital clocks and message boards, paging amplifiers, low-voltage power supplies, uninterruptible power supplies, conductors, cables, raceways, and connections to existing building systems such as fire alarm, access control, intrusion detection, and security cameras. The project is divided into two phases with substantial completion dates of August 7, 2026 (Phase 1) and December 18, 2026 (Phase 2), and the contractor must maintain the existing Simplex intercom and clock system in parallel operation throughout construction. A mandatory virtual pre-bid meeting is scheduled for March 11, 2026 at 10:00 a.m. Central Time, with vendor questions due through the Bonfire eProcurement System by March 13, 2026 at 10:00 a.m. CST and district responses by March 17, 2026 at 10:00 a.m. CST. Sealed bids are due March 20, 2026 at 10:30 a.m. CST through the Bonfire portal, with public bid opening via Zoom immediately following; the Board of Education is anticipated to approve the award on April 13, 2026, with purchase order issuance by April 27, 2026, and work commencing May 26, 2026. Required contractor qualifications include a minimum of five years' experience with the Telecor eSeries system, Telecor certification, completion of at least three successful Telecor eSeries installations with references, and bondability; the district will evaluate bidders based on financial responsibility, past performance records, experience, equipment adequacy, performance capability, reliability, reputation, and competence. A 10 percent bid guarantee and Performance and Payment Bonds equal to 100 percent of the contract sum are required, with liquidated damages of $1,000 per calendar day assessed for failure to meet substantial completion deadlines.

School District U-46 welcomes participation from minority-owned and women-owned businesses but has not established set-aside designations or restrictions on bidder eligibility. The new Telecor eSeries system must integrate with existing building infrastructure including fire alarm, access control, intrusion detection, and security camera systems, and will include a two-year warranty on all parts and labor with manufacturers providing a minimum 25-year warranty on structured cabling. All contractors and subcontractors must comply with the Illinois Prevailing Wage Act (820 ILCS 130) and submit certified payrolls to the Illinois Department of Labor, while all contractor personnel must undergo background checks and be registered in the School District U-46 Raptor system prior to site access. The base bid includes a $200,000 general allowance with unit pricing required for intercom and clock unit devices at specified rates; no specific contract award value or budget range is disclosed in the procurement documents. The project is funded by School District U-46 and will be awarded to the lowest responsive and responsible bidder whose proposal conforms to solicitation specifications and is most advantageous to the district, which reserves the right to award to a single or multiple providers, increase or decrease quantities, cancel the bid, or reject any or all bids.