Re-Bid Carbon Interleaved Forms

The Illinois Secretary of State is conducting a re-bid procurement for carbon-interleaved forms through an Invitation for Bid (IFB) solicitation. The agency seeks qualified vendors to produce 24,000 books of 10 carbon-interleaved forms, specifically consisting of three distinct form types: "Notice of Summary Suspension" (10,000 books), "Zero Tolerance Warning and Sworn Report" (10,000 books), and "Out of Service Order/Sworn Report" (4,000 books). Vendors must submit bids electronically through the BidBuy system, with the bid due date set for November 26, 2024. The contract will have an initial term upon execution through March 31, 2025, with a total contract term not exceeding 10 years. A critical requirement is that printing must be performed by a Union Print Shop, which must be identified at the time of bid submission. The award will be made to the responsive and responsible bidder with the lowest total cost, and vendors must include freight/shipping costs in their pricing.

There are no specific small business, minority, women, or veteran-owned business set-aside requirements for this solicitation. The contract is contingent upon the availability of appropriated funds, and the State reserves the right to terminate the contract for convenience with 30 days' notice. The most recent Notice of Award indicates that R. R. Donnelley & Sons Company was previously awarded a similar contract for $82,700.00, with a 4-month initial term. Payment will be subject to the State Prompt Payment Act, and the State may receive a discount for prompt payment. Potential bidders should note that while a carbonless option was discussed in the Q&A documents, it was not deemed acceptable for this specific procurement. The total contract value is expected to be around $82,700, based on the previous award, though exact budget parameters are not explicitly detailed in the solicitation documents.