Random Moment Sampling System and Title IV-E Claim Support

The Iowa Judicial Branch's Juvenile Court Services division is issuing a Request for Quotation (RFQ) to procure a comprehensive Random Moment Sampling (RMS) system and Title IV-E claim support services. The primary deliverables include establishing and operating a web-based RMS platform designed to facilitate federal reimbursement claiming, providing expert consultation on all aspects of Title IV-E claiming encompassing administrative, prevention services, and training components, and delivering quarterly program evaluations with enhanced activity coding. Qualified vendors must demonstrate a minimum of five years of experience in Title IV-E claiming, three years in quality assurance development, and proven experience with at least three functional email-based RMS systems. The RFQ was posted on May 11, 2026, with written questions due by May 22, 2026, answers to be posted by May 29, 2026, and quotations due no later than 3:00 PM Central Standard Time on June 19, 2026. Cost proposals must itemize one-time initial costs, consultation and implementation fees, system setup charges, annual subscription or renewal fees, hourly consultation rates, and any additional applicable fees. All responsive proposals must include a completed Vendor Security Questionnaire and vendor certification affirming mandatory compliance with all stated requirements, and the Iowa Judicial Branch retains the right to reject any or all submissions or cancel the RFQ at any time prior to contract execution.

The RFQ documentation does not specify any set-aside designations, restrictions on organization types, or disadvantaged enterprise preferences. No incumbent vendor or current contractor is referenced in the solicitation materials. The vendor will be responsible for providing transition assistance and ensuring all RMS data remain the sole property of the Iowa Judicial Branch, with obligations to support data transfer and system transition upon contract termination. No specific funding source or budget amount is identified in the solicitation document, and quotes must remain valid for 60 days from submission. The contract term is not explicitly specified in the available documentation, and prospective vendors should contact the Iowa Judicial Branch for clarification regarding budget parameters and contract duration expectations.