Responses to RFQ JUV-27-4E-SW-003.pdf
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- Solicitation number
- RFQ JUV-27-4E-SW-003
- Issued by
- Polk County, Des Moines City, Iowa
About this file
This document is a Responses to Questions file for Request for Quotation JUV-27-4E-SW-003, issued by the Iowa Judicial Branch's Juvenile Court Services division. The RFQ seeks a vendor to provide a Random Moment Sampling (RMS) system and Title IV-E claim support services, including a web-based RMS platform for federal reimbursement claiming, expert consultation on Title IV-E claiming across administrative and prevention services components, and quarterly program evaluations with enhanced activity coding. Written questions were due by May 22, 2026, with answers posted by May 29, 2026. Quotations are due by 3:00 PM Central Standard Time on June 19, 2026. Qualified vendors must demonstrate a minimum of five years of experience in Title IV-E claiming, three years in quality assurance development, and proven experience with at least three functional email-based RMS systems. The contract term is not explicitly specified in the available documentation. Responses must remain valid for 60 days from submission, and vendors may submit additional supporting documentation beyond the required materials at the discretion of the Iowa Judicial Branch.
Cost proposals must itemize one-time initial costs, consultation and implementation fees, system setup charges, annual subscription or renewal fees, hourly consultation rates, and any additional applicable fees. All responsive quotes will be evaluated using a weighted cost scoring methodology with 1,000 points available for annual cost and 5,000 points available for the full six-year term cost, totaling 6,000 points. The scoring formula compares each quote's cost ratio to the lowest-cost quote. All responsive submissions must include a completed Vendor Security Questionnaire, and vendors may request confidentiality treatment for proprietary information using the provided Form 22. No specific funding source, budget amount, set-aside designations, or incumbent vendor is identified in the solicitation materials. The Iowa Judicial Branch retains the right to reject any or all submissions and cancel the RFQ at any time prior to contract execution.
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Other files
| File | Type | Posted |
|---|---|---|
| RMS RFQ Response Form.docx | DOCX document | |
| RFQ JUV-27-4E-SW-003 AMD1.pdf | ||
| RFQ JUV-27-4E-SW-003.pdf |
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Text version
State of Iowa Juvenile Court Services
RFQ JUV-27-4E-SW-003 pg. 1
May 27, 2026
Responses to Questions received regarding Random Moment Sampling and Title IV-E Support RFQ JUV-
27-4E-SW-003:
1. The announcement showed a due date of June 9, 2026, but the RFQ shows June 19, 2026. Can you confirm the due date?
Q1 Answer: Yes, quotes are due by 3:00 PM on June 19, 2026. The Notice on the Iowa Judicial Branch website has been corrected.
2. The Security Questionnaire referenced on page 13 of 15, section D., does not appear to be included in the posting.
Q2 Answer: The Security Questionnaire will only be required of the Successful Respondent; this requirement has been updated within Section 3.DD. Requirements in Amendment 1 of this RFQ.
3. Is there a specific pricing format?
Q3 Answer: Please see Section 3.CC. Total Cost of Service for pricing requirements, additionally, a Vendor Response Form has been posted to DAS Bidding Opportunities | Iowa Department of Administrative Services , which may be completed and submitted, and includes a table for completion for pricing requirements.
4. May vendors submit additional supporting documentation, such as resumes, transmittal letter, organization chart, etc. in addition to the required documentation referenced in the RFQ?
(page 1, Iowa Judicial Branch Request for Quotation, Documentation Required) Q4 Answer: Yes, vendors may submit additional documentation. The Iowa Judicial Branch (IJB) reserves the right to not consider any/all documentation provided in addition to the requirements at its sole discretion.
5. May vendors submit a redacted copy for proprietary information that should not be released to the public?
(page 14, Section 8. Additional Information, “All information submitted by a Vendor may be treated as a public record by IJB.”) Q5 Answer: Yes, all vendors must complete and return Attachment 2, Form 22, Request for Confidentiality, included in Amendment 1 of this RFQ.
6. Is there a maximum number of pages for the vendor response?
Q6 Answer: There is no maximum number of pages for vendor responses; a Vendor Response
Form has been posted to DAS Bidding Opportunities | Iowa Department of Administrative
Services , which may be completed and submitted.
https://bidopportunities.iowa.gov/
State of Iowa Juvenile Court Services
RFQ JUV-27-4E-SW-003 pg. 2
7. What is the evaluation scoring criteria and weighting?
Q7 Answer: All responsive quotes will be assigned a weighted cost score, based on the ratio of the lowest cost quote versus the cost of each higher priced quote. A quote twice as expensive as the lowest cost quote will earn half the total available points. Percentages and points will be rounded to the nearest whole value. The formula is:
Weighted Cost Score = (price of lowest quote/price of each higher priced quote) X (points possible).
Annual Cost Points Available: 1,000 Full 6-Year Term Cost Points Available: 5,000
Total Points Available: 6,000
The above information has also been added to Amendment 1 of this RFQ.
8. Is this an RFP or and RFQ? Both RFP and RFQ are referenced in the document.
Q8 Answer: This is a Request for Quotes (RFQ); references to proposal were included in error, and have been corrected within Amendment 1 of this RFQ.
File details come from the government source that posted it. Updated .