Radio System Renovation - Eastpointe Community Schools

Eastpointe Community Schools is requesting bids for a radio system renovation comprising 174 portable handheld radios, 2 mobile radios, 2 base station radios, chargers, district-wide repeater systems, and remote speaker microphones, with sealed bids due August 5, 2026 at 10:00 a.m. and a pre-bid conference on July 15 at 2:00 p.m. at the Transportation and Operations Building. An Intent to Bid was due July 17, 2026.

The system must cover nine facility locations across five elementary schools, one early learning center, one middle school, one high school, the administration building, and the transportation/operations building. Portable handhelds must be Motorola R5 or equal; acceptable manufacturers for other equipment include Motorola, Kenwood, Icom, Hyterra, Tait, or equal. The repeater system must provide minimum six simultaneous channels. All work must comply with IEEE, EIA/TIA, NEC, FCC, UL, and MIOSHA standards. The contractor must obtain or modify FCC licenses for all repeater and simplex channels at contractor expense, provide system administrator training for up to four personnel, and deliver digital video training content divided into six segments. A three-year warranty covering all parts and labor is required, with 24-hour response time for failures affecting 20 percent or more of functionality and two business day response for other issues.

Bid security equal to 5 percent of the total bid amount must accompany each base bid as either a bid bond or certified check. The selected contractor must provide performance and payment bonds each equal to 100 percent of the bid amount. An allowance of $50,000 is included for electrical power outlet renovation and repeater infrastructure costs at the district's discretion. Contractors must submit three professional references for similar projects completed within the prior two years. The contractor selection is anticipated in September 2026, with work commencement and substantial completion targeted for February 2027 and project close-out in March 2027.