Radio Equipment

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Public Transit, issued a Centralized Request for Quote (CRFQ) on April 7, 2022, for a one-time purchase of radio communication equipment and related hardware designed to operate on the State Interoperable Radio Network (SIRN). The procurement encompasses seven line items: one Kenwood NX-5800K2 UHF P25 base radio (45 watts), two Kenwood NX-5300K5 UHF P25 portable radios (5 watts), six Kenwood NX-5800K2 UHF P25 mobile radios (45 watts), six Aware GPS software licenses, one HP Z Book 17 mobile workstation laptop with a minimum 17.3-inch screen and 8GB memory, one Sony Bravia 32-inch LED monitor with HDMI cable, and comprehensive professional installation and programming services to ensure all hardware operates on the West Virginia Radio Network. Vendors were required to submit technical questions by April 13, 2022, at 10:00 AM EST, with bids due on April 21, 2022, at 1:30 PM EST. All pricing must be submitted in whole dollars and include delivery charges, with contract award based on the lowest overall total cost meeting specified requirements. Deliverables are to be shipped F.O.B. destination with no restocking charges for unacceptable items returned at vendor expense, and delivery location is specified as the Putnam County Aging Program in St. Albans, West Virginia, with additional delivery locations as directed by order. Bids could be submitted electronically through wvOASIS, in paper form, or by facsimile to the Purchasing Division, with the contact person being Jessica L. Hovanec at 304-558-2314 or jessica.l.hovanec@wv.gov.

The solicitation incorporates extensive Federal Transit Administration (FTA) requirements, including civil rights compliance, equal employment opportunity provisions, and disadvantaged business enterprise (DBE) participation goals of 10% nationally and 2.3% for the agency, meaning eligible DBE firms are encouraged to participate or partner on this procurement. The solicitation permits equivalent product substitutions, providing bidders flexibility while maintaining interoperability with the West Virginia State Interoperable Radio Network infrastructure. Standard West Virginia state payment procedures apply, with contractors required to pay subcontractors within thirty days of receiving payment. The contract is subject to termination for convenience or default and includes a ten-business-day cure period for remedying defects. The solicitation carries an estimated budget ceiling of $1,000,000, establishing the maximum contract value available for this equipment and services procurement.