Radiation monitoring

The West Virginia Department of Homeland Security Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitations, is seeking a contract for radiation monitoring services across multiple correctional and juvenile facilities in Kanawha County and throughout the state. The procurement is an Agency Request for Quote (ARFQ) with solicitation number DCR2500000093, targeting the acquisition of approximately 165 PA Badges or equivalent radiation monitoring devices to be distributed quarterly to 24 adult correctional centers and 9 juvenile centers. The radiation monitoring badges must utilize Luxel technology, include a Velcro holder, meet U.S. Accreditation Standards, and be resistant to heat, moisture, and pressure. Vendors are required to provide online access to paperless radiation dosimetry reports and submit an annual NRC Form 5 Report. The contract will be awarded to the vendor offering the lowest overall total cost, with a base period of one year and four potential one-year renewal options. Key submission deadlines include a question submission deadline of March 26, 2025, and a bid response due date of March 31, 2025, at 10:30 AM, with responses to be submitted to the WV Division of Administrative Services in Charleston, West Virginia.

No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the solicitation documents. The contract requires vendors to maintain Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence. Vendors must be properly registered and in good standing with state agencies, capable of delivering standard orders within 30 working days and emergency orders within 15 working days. While no specific budget range was provided, the pricing page indicates that current line items have been priced at $0.00, suggesting the state is seeking competitive pricing from potential vendors. The contract is contingent on legislative funding and can be voided if funds are not appropriated. Price adjustments after the initial twelve-month period may be considered, limited to 3% or the Consumer Price Index (CPI) increase, whichever is less. The procurement allows for potential contract cancellation with 30 days' notice and requires vendors to accept electronic funds transfer or P-Card payments.