Radiation monitoring

The West Virginia Department of Homeland Security Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitations, is seeking a contractor to provide radiation monitoring services for correctional facilities across the state. The procurement, identified as ARFQ DCR2500000083, requires the vendor to supply approximately 165 PA Badges or equivalent radiation monitoring devices on a quarterly basis, to be shipped to 34 different correctional facilities, jails, and juvenile centers in Kanawha County and throughout West Virginia. The badges must utilize Luxel technology, include Velcro holders with adhesive backing, meet U.S. Accreditation Standards, and be heat, moisture, and pressure resistant. Deliverables include quarterly radiation monitoring badges, quarterly reports, annual summaries, online access to paperless radiation dosimetry reports, and an annual NRC Form 5 Report. The contract will be awarded to the lowest-cost vendor meeting specifications, with a base term of one year and four optional one-year renewals. Key deadlines include a question submission cut-off of February 21, 2025, and a bid response deadline of February 28, 2025, at 10:30 AM.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the procurement documents. Vendors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence, with the State listed as an additional insured. A $125 registration fee applies prior to contract award, and the contract is subject to funding availability. While no incumbent vendor is identified, the procurement requires integration with existing radiation monitoring infrastructure across multiple correctional facilities. Pricing will be evaluated based on the unit costs provided in Exhibit A, with quantities estimated at 4 units for most line items, including PA Badges, additional badges, sorting and packing services, shipping costs, and late/unreturned badge fees. The contract allows for potential price adjustments after the first 12 months, limited to CPI changes or 3%, whichever is less, subject to agency approval. The total contract value is not explicitly stated, but the comprehensive monitoring requirements across 34 facilities suggest a significant annual investment in radiation monitoring services.