Quotes for One (1) XplorIR

The City of Carmel Fire Department in Hamilton County, Indiana is soliciting sealed quotes for the procurement of one XplorIR handheld Fourier Transform Infrared (FTIR) system designed for the identification and quantification of gases and vapors. The deliverables include the XplorIR device equipped with the Quantification Package, which enables identification of over 5,600 chemical threats including chemical warfare agents, nerve agents, toxic industrial chemicals, and volatile organic compounds, as well as quantification of nearly 5,000 gases at parts-per-million levels without calibration. The device weighs 5.5 pounds, measures 12.5" x 6.5" x 5.75", operates in temperatures from 0 to 50 degrees Celsius, provides identification results in less than 30 seconds, features a 6-hour battery life, GPS and WiFi connectivity, and is IP 54 rated for dust and water resistance. Quoted equipment must include one year of warranty and support with a loaner device provision and one on-site training class accommodating up to 10 students maximum. Sealed quotes must be submitted electronically through the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin no later than 11:59 p.m. local time on Thursday, April 23, 2026, with the deadline for submitting questions set at 12:00 a.m. on Monday, April 20, 2026. Award will be made to the lowest responsive and responsible offeror, and the successful quoter must sign and file all necessary contract documents within five days of award notification. All quotes remain valid and irrevocable for 60 days following the submission deadline.

No set-aside designations or restrictions limiting the types of organizations that can respond to this procurement are specified in the solicitation documents. All prospective quoters must register as vendors with the City's Finance Department through the procurement portal and are required to provide E-Verify documentation, including a screenshot of the business MOU E-Verify webpage, along with completed E-Verify and Non-Collusion affidavits, in compliance with Indiana E-Verify requirements. The City of Carmel is exempt from federal excise tax and sales tax. No incumbent vendors or current contractors are identified in the procurement documentation, and no specific budget range or award value is disclosed; pricing is to be provided by individual vendors in their quote submissions. All submitted documentation becomes the property of the City and constitutes a public record unless specifically marked as confidential under the Access to Public Records Act. The City reserves the right to reject all quotes, cancel the solicitation in whole or in part, or waive any immaterial defect or informality.