Spec-Sheet-XplorIR.pdf

This is a product specification sheet and sealed quote solicitation issued by the City of Carmel Fire Department in Hamilton County, Indiana for the procurement of one XplorIR handheld Fourier Transform Infrared (FTIR) system. The XplorIR is a gas and vapor detection device capable of identifying and quantifying over 5,600 chemical threats including chemical warfare agents, nerve agents, blister agents, choking agents, toxic industrial chemicals, and volatile organic compounds in less than 30 seconds. The device features a 1.8-meter multi-pass gas cell with a 38-milliliter volume, weighs 5.5 pounds, measures 12.5" x 6.5" x 5.75", operates in temperatures from 0 to 50 degrees Celsius with 0-95% non-condensing humidity tolerance, provides six-hour battery life, includes GPS and WiFi (802.11G) connectivity, and carries an IP 54 rating for dust and water resistance. Sealed quotes must be submitted electronically through the City's e-Procurement Portal no later than 11:59 p.m. local time on Thursday, April 23, 2026, with the question submission deadline set for 12:00 a.m. on Monday, April 20, 2026. The quoted equipment must include the Quantification Package, one year of warranty and support with a loaner device provision, and one on-site training class accommodating up to 10 students maximum.

Award will be made to the lowest responsive and responsible offeror, and the successful quoter must execute all necessary contract documents within five days of award notification. All quotes remain valid and irrevocable for 60 days following the submission deadline. No set-aside designations are specified, and no incumbent vendors or current contractors are identified in the solicitation documents. No specific budget range or award value is disclosed. All prospective quoters must register as vendors with the City's Finance Department through the procurement portal and provide E-Verify documentation, including a screenshot of the business MOU E-Verify webpage, along with completed E-Verify and Non-Collusion affidavits in compliance with Indiana E-Verify requirements. The City of Carmel is exempt from federal excise tax and sales tax. All submitted documentation becomes the property of the City and constitutes a public record unless specifically marked as confidential. The City reserves the right to reject all quotes, cancel the solicitation in whole or in part, or waive any immaterial defect or informality.