Qualifications-Based Selection for Aviation Engineering Services

The City of Ashland is soliciting professional engineering services through a Qualifications-Based Selection (QBS) procurement for Project 2026-01 Aviation Engineering Services at Ashland Municipal Airport. The primary deliverables include construction engineering and project management services for Airport Pavement Rehabilitation Phase 2, which encompasses crack sealing, seal coat work, and limited taxi lane reconstruction funded at $534,000 in 2026 with an additional $577,000 in AIG-IIJA funding; preliminary engineering services for North Apron Reconstruction and Expansion Phases 1 and 2, including environmental review and design development; and future aviation-related engineering services including FAA grant administration and compliance support. Required qualifications include a Professional Engineer registered in Oregon and compliance with FAA Advisory Circular 150/5100-14E standards. The contract will operate for 60 months extending to May 5, 2031. Evaluation criteria consist of project approach (20 points), project experience (20 points), project team experience (30 points), demonstrated ability to complete similar projects on time and within budget (30 points), and a pass/fail assessment of any termination for default within the past five years. Proposals are limited to six pages plus resumes and must be physically received by March 26, 2026 at 2:00 PM at the City of Ashland Public Works Engineering Office, with evaluation occurring approximately 15 days thereafter, interviews scheduled for approximately April 20, 2026, notice of intent to award issued approximately April 25, 2026, and contract award and negotiation expected by May 5, 2026.

The solicitation does not indicate specific set-aside designations or restrictions limiting participation to particular business categories or disadvantaged enterprises. Consultant selection does impose a mandatory Living Wage requirement of $19.44 per hour for contracts exceeding $27,163 and comprehensive insurance requirements including workers' compensation, professional liability of $2,000,000 minimum per occurrence, general liability of $2,000,000 minimum per occurrence, and automobile liability of $2,000,000 minimum per occurrence. Compensation will be determined through negotiations following selection and may utilize cost plus fixed fee arrangements up to a maximum not-to-exceed amount, fixed price arrangements, time and materials up to a maximum not-to-exceed amount (the City's preferred method), or price per unit structures. While specific contract value ranges are not explicitly stated in the RFP, the referenced pavement evaluation report identifies a 5-year pavement management plan with recommended project costs of $1,853,421, and the 2026-2030 Capital Improvement Plan allocates $534,000 plus $577,000 in additional funding for the Phase 2 pavement project, providing indicators of project scale and budget parameters. The City of Ashland reserves the right to reject any and all proposals and cancel the procurement if deemed in the City's best interest.