QQ - Pro-Straint Restraint Chair #2

The Southwest Virginia Regional Jail Authority (SWVRJA) is issuing a Quick Quote solicitation (QQ-119347) for the procurement of eight Pro-Straint restraint chairs manufactured by Pro-Guard, with two chairs to be delivered to each of the authority's four facilities located in Abingdon, Duffield, Haysi, and Tazewell, Virginia. The solicitation encompasses four jurisdictions: Southampton County, Tazewell County, Washington County, and Alexandria City. The chairs must meet specific performance requirements including eight points of restraint, three restraint levels (no movement, partial movement, and full range of motion), one-step conversion capability from stationary to mobile, heavy solid steel frames with low center of gravity, 360-degree caster range of motion, and belt restraint systems with patented handles; equivalent products meeting or exceeding these specifications are acceptable. All quotes must be submitted via the eVA website or emailed to the designated SWVRJA contacts in PDF format no later than Tuesday, May 12, 2026, at 2:00 PM, with bidders required to acknowledge receipt of Addendum No. 1 by providing a signed acknowledgement attached to their proposal. Deliverables must include detailed product specification sheets and supporting documentation, with chairs delivered completely assembled and ready for use by June 24, 2026; quotes must include estimated delivery dates and delivery fees. Award will be based on the proposal deemed most responsive and of greatest benefit to SWVRJA, with the lowest-priced bidder not guaranteed selection, and SWVRJA reserves the right to cancel the solicitation or reject any or all quotes at any time prior to award without providing justification.

The solicitation documents do not identify set-aside designations or restrictions limiting responses to specific organization types, disadvantaged enterprises, or minority-owned businesses, suggesting the opportunity is open to all qualified vendors. No incumbent vendors or current contractors are identified in the available documentation. Contractors must comply with mandatory requirements established in the General Terms and Conditions, including compliance with Virginia Public Procurement Act provisions, federal and state anti-discrimination laws, ethics certifications, immigration compliance, and debarment status verification; insurance coverage requirements include workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. The contract permits two successive one-year renewals upon written agreement of both parties, with price escalations limited to documented increases in contractor's cost of materials and prohibited during the first 365 calendar days; price decreases must be communicated immediately. No specific award value or budget range is disclosed in the solicitation documents. Payment terms require invoices submitted within 30 days of invoice or delivery, whichever occurs last, with the authority extending contract terms to other local governments and agencies under Virginia cooperative procurement provisions at negotiated prices.