QQ - Pro-Straint Restraint Chair #2

The Southwest Virginia Regional Jail Authority (SWVRJA) is soliciting quotes through a Quick Quote Request for the procurement of eight Pro-Straint Restraint Chairs manufactured by Pro-Guard, with two chairs allocated to each of the authority's four facilities located across Dinwiddie County, Southampton County, Stafford County, Tazewell County, and Alexandria City in Virginia. The chairs must meet stringent performance specifications including eight points of restraint, three adjustable restraint levels (no movement, partial movement, and full range of motion), convertibility between stationary and mobile configurations, a heavy solid steel frame with low center of gravity, 360-degree caster range of motion, and a belt restraint system with patented handles. Equivalent products are acceptable if they meet or exceed all specified requirements. Quotes must be submitted via the eVA website or emailed to designated SWVRJA representatives no later than May 6, 2026 at 2:00 PM in PDF format, with estimated delivery dates and delivery fees included in initial quotations. All products must be delivered and invoiced prior to June 24, 2026, arrive completely assembled and ready for use, and be delivered to one of four designated facility locations; installation is not required. The SWVRJA reserves the right to award the contract based on the proposal deemed most responsive and beneficial to the authority, with selection not guaranteed to the lowest-priced bidder, and may cancel the solicitation or reject any quotes at any time prior to award without explanation.

The procurement documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information specific to this restraint chair acquisition. All contractors must comply with Virginia's Public Procurement Act and applicable federal, state, and local laws, maintain specified insurance coverage including Commercial General Liability of $1,000,000 per occurrence with SWVRJA named as additional insured, certify they are not debarred from contracting with the Commonwealth of Virginia, and submit pricing in US dollars on an F.O.B. destination basis with actual freight costs included. The contract structure includes an initial term with options for renewal through two successive one-year periods, subject to written agreement and renegotiation approximately 60 days prior to expiration, with either party able to terminate without penalty after the initial 12-month period with 60 days written notice. No specific budget amount or award value is disclosed in the solicitation materials. Payment terms require settlement of invoices within thirty days unless otherwise specified, and contractors are obligated to pay subcontractors within seven days of receiving payment from SWVRJA or face one percent monthly interest penalties, though subcontracting itself is prohibited without prior written consent from the Contract Officer.