QQ - Clear Backpacks

Southwest Virginia Regional Jail Authority is soliciting quotes for approximately 750 clear backpacks for daily use by corrections staff across its four-facility system, with quotes due October 12, 2026 at 2:00 p.m. on the eVA Quick Quote platform and samples due by October 15, 2026.

Backpacks must be 12 inches wide by 16.5 inches high by 5 inches deep, constructed of clear PVC and poly 600D material with black trim accents and reinforced bottom, and compliant with CPSIA and PROP 65 standards for lead and phthalates. Each unit requires screen printing with "SWVRJA" in 2-inch navy font on the front pocket. Vendors must submit quotes, detailed product specification sheets, and physical samples. Pricing must be inclusive of all specifications, screen printing, shipping, handling, and freight charges to all four facilities (Abingdon, Duffield, Haysi, and Tazewell).

The Authority reserves the right to reject quotes and is not obligated to purchase any specified quantity. Selection will be based on the proposal deemed most responsive and beneficial to SWVRJA; lowest price does not guarantee award. Alternate backpack brands are acceptable provided they meet stated specifications. Orders will be placed by multiple separate purchase orders following award. All price declines must be extended to SWVRJA.

Vendor requirements include submission of quotes in U.S. dollars on F.O.B. destination basis with actual freight costs at the lowest rate. Bidders must maintain workers' compensation insurance, employer's liability of at least $100,000, commercial general liability of $1 million per occurrence and $2 million aggregate, and automobile liability of $1 million combined single limit, with SWVRJA named as additional insured. Contracts are subject to a 60-day bid validity period, no price increases for 365 days after the contract effective date, and may be renewed for two successive one-year periods by mutual written agreement. SWVRJA reserves the right to cancel contracts without penalty upon 60 days written notice. Cooperative purchasing by other Virginia local governments, school boards, and regional agencies is permitted.