QQ- Clear Backpacks.pdf
PDF 452 KB Posted
- Attached to
- QQ - Clear Backpacks
- Solicitation number
- QQ-129599
- Issued by
- Southampton County, Stafford County, Surry County, Alexandria City, Virginia
About this file
This is a Quick Quote Request issued by the Southwest Virginia Regional Jail Authority (SWVRJA), a four-facility jail system housing approximately 1,620 inmates. SWVRJA is soliciting quotes for approximately 750 clear/transparent backpacks for daily use across all four facilities. The backpacks must meet specific requirements: 12"w x 16.5"h x 5"d size, constructed of clear PVC and poly 600D material with black trim accents and reinforced bottom, compliant with CPSIA and PROP 65 standards for lead and phthalates. Each backpack requires screen printing with "SWVRJA" in 2-inch navy font on the front pocket. Vendors must submit quotes, detailed product specification sheets, and samples to the eVA Quick Quote page no later than Monday, October 12, 2026 at 2:00 PM. Samples should be received by Thursday, October 15, 2026 and shipped to either 15205 Joe Derting Drive, Abingdon, VA 24210 (FedEx/UPS) or PO Box 279, Meadowview, VA 24361 (US Postal Service). No formal bidder conference or site visit is indicated.
Pricing must be inclusive of all requested specifications, screen printing, shipping, handling, and freight charges to all four facilities. Orders will be placed by multiple separate purchase orders following award to the selected vendor. SWVRJA reserves the right to reject quotes at any time and is not obligated to purchase any specified quantity. The lowest price does not guarantee award; selection will be based on the proposal deemed most responsive and beneficial to SWVRJA. The four shipping addresses include three facilities with loading docks (Abingdon, Duffield, and Haysi) and one without (Tazewell), with the Tazewell facility receiving a lower quantity. All price declines must be extended to SWVRJA, and alternate backpack brands will be considered provided they meet specified requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| SWVRJA - General T and C.pdf | ||
| SWVRJA Special T and C.pdf |
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Text version
Buchanan P. O. Box 279 Dickenson Meadowview, VA Lee 24361
Norton Phone Russell (276) 739-3520 Scott Fax Smyth (276) 739-3534 Tazewell Washington Stephen O. Clear Wise Superintendent
October 6, 2026
The Southwest Virginia Regional Jail Authority (SWVRJA) is comprised of four facilities and currently houses approximately 1,620 inmates, both male and female. SWVRJA is currently seeking quotes for clear backpacks. An estimated delivery time along with any applicable delivery charges should be included.
Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the SWVRJA. Nothing stated herein or attached shall bind Southwest Virginia Regional Jail Authority to purchase any specified amount of the product or products. Further, acceptance of a vendor’s quotation will not require the SWVRJA’s purchase of all the items listed.
The proposal will be awarded based upon the proposal that is deemed to be the most responsive and of greatest benefit to the SWVRJA. The Vendor with the lowest price is not guaranteed award of this contract.
SWVRJA may cancel this Quick Quote or reject quotes at any time prior to an award and is not required to furnish a statement of the reason(s) why a particular quote was not deemed to be the most advantageous (Section 2.2-4359D of the Virginia Code).
All quotes, detailed product specification sheets, and any other applicable attachment should be submitted on the eVA Quick Quote page no later than Monday, October 12, 2026 at 2:00 PM.
Should you have any questions, please email Danyelle Moore at emoore@swvrja.com.
Southwest Virginia Regional Jail Authority Requested Items
Clear/Transparent Backpacks for Daily Use
Item # CBP-890 Size 12”w x 16.5”h x 5”d Material Clear/Transparent Vinyl
Material made of CLEAR PVC + POLY 600D with black trim accents and reinforced bottom. Meets CPSIA & PROP 65 on lead and phthalates.
Completely see through with large zippered main compartment. Front zip pocket for accessories. Right side mesh pocket for bottle. Reinforced adjustable padded back straps and carry handle.
Alternate brands will be considered for award but only backpacks will be considered.
Screen Printing Each backpack will be screen printed with the letters “SWVRJA” in 2” navy font on the front pocket.
Pricing Pricing shall be inclusive of all requested specifications, screen printing, shipping/handling and freight charges. Failure to include inclusive pricing may cause the bid to be considered incomplete.
Quantity The SWVRJA shall order approximately 750 backpacks total for all four facilities. Delivery of the backpacks may be to 4 different shipping addresses. We do not have a total amount for each facility available at this time. The Abingdon, Duffield, and Haysi facilities have a loading dock. The Tazewell facility does not but the number there will be low.
Samples The SWVRJA requests a sample to confirm specifications. Ship sample to 15205 Joe Derting Drive Abingdon, VA 24210 is using FedEx or UPS. If using the US Postal Service, please ship to PO Box 279 Meadowview, VA 24361. Please ship sample as soon as possible. Vendors will be considered whose samples are received by Thursday, October 15, 2026.
Orders Order shall be placed for the requested items after this quick quote is awarded by multiple separate purchase orders. The delivery addresses are listed below.
Billing Address Southwest Virginia Regional Jail – Abingdon PO Box 279 Meadowview, VA 24361
Shipping Addresses Southwest Virginia Regional Jail – Abingdon (Loading Dock) 15205 Joe Derting Drive Abingdon, VA 24210
Southwest Virginia Regional Jail – Duffield (Loading Dock) 1037 Boone Trail Road Duffield, VA 24244
Southwest Virginia Regional Jail – Haysi (Loading Dock) 1550 Kiwanis Park Haysi, VA 24256
Southwest Virginia Regional Jail – Tazewell (No Dock) 115 Court Street Tazewell, VA 24651
All quotes, detailed product specification sheets, and any other applicable attachment should be submitted on the eVA Quick Quote page no later than Monday, October 12, 2026 at 2:00 PM.
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