Q21000370 air conditioner maintenance

The state of Hawaii, specifically the Department of Agriculture's Animal Industry Division located in Honolulu County's Halawa CDP, is seeking quotations for air conditioning and ventilation maintenance services through contract opportunity Q21000370. The procurement solicits a comprehensive maintenance contract for air conditioning systems at the Animal Quarantine Station Office, requiring a contractor to provide all necessary labor, tools, equipment, materials, and supervision. Maintenance services will be performed on varying schedules including monthly, bi-monthly, quarterly, semi-annual, and annual intervals, with tasks encompassing cleaning, lubricating, adjusting, and servicing internal and external air conditioning system components. The contract period will run from November 1, 2020 to October 31, 2021, with potential extension options. Contractors must be prepared to provide trouble call/emergency services as authorized by the Officer-In-Charge, with such services to be billed separately. The quoted proposal was due by September 25, 2020, and prospective vendors must be capable of maintaining a supply of parts and materials for normal system repairs.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Parts and materials costing less than $50 are included in the contract price, while components exceeding $50 require prior approval from the Officer-In-Charge. For additional services, specific procurement protocols are established: services over $5,000 require a minimum of three quotes, and services exceeding $15,000 must be solicited through the Hawaii eProcurement System (HEPS). While no incumbent vendor is mentioned, interested contractors must demonstrate capability to comprehensively service air conditioning systems, including providing emergency repairs and maintaining an adequate inventory of replacement parts. Though a specific budget range is not disclosed, the contract suggests a comprehensive maintenance approach with potential for additional service billings, indicating a flexible financial framework that accommodates varying maintenance and repair needs throughout the one-year contract period.