Q19000016 Refuse Collection Services - Oahu Libraries

The Hawaii State Public Library System (HSPLS) is seeking a contractor to provide refuse collection and disposal services for libraries and agencies on the island of Oahu through solicitation Q19000016. The procurement covers 22 library and agency locations, requiring collection of a maximum of 5,304 cubic yards of refuse annually using 34 three-cubic yard containers and 102 six-cubic yard containers. Contractors must provide all necessary labor, transportation, equipment, and refuse containers to collect and dispose of waste in compliance with local regulations. The contract term is for one year, from August 1, 2018 to July 31, 2019, with potential options to extend for two additional 12-month periods. Offerors are required to submit an Offer Form, Wage Certificate, and Certificate of Vendor Compliance through the HIePRO online procurement system by July 23, 2018. Evaluation criteria include lowest responsible bidder status, compliance with statutory wage requirements, proof of insurance, and ability to meet specified service specifications. Prospective bidders are permitted to conduct site inspections prior to submitting an offer.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must demonstrate compliance with federal and state labor laws, including paying wages comparable to public employees for similar work, excluding professional, managerial, supervisory, and clerical personnel. The contract requires contractors to specify the percentage of their bid price representing labor costs and provides flexibility for the HSPLS to add or delete contract locations. Pricing adjustments are permitted for increases in disposal rates, recycling surcharges, and solid waste management fees. Additional charges may be assessed for extra pickups, emergency calls, and excess refuse. While specific budget ranges are not detailed, the Offer Form indicates pricing will be calculated on a per cubic yard basis across the 22 library and agency locations. Payment terms stipulate that invoices will be processed within 30 days, in accordance with state law.