Specifications.pdf

Specifications Page 1 of 4 HSPLS 19-01

FURNISHING REFUSE COLLECTION SERVICE

FOR THE

HAWAII STATE PUBLIC LIBRARY SYSTEM

ISLAND OF OAHU

HSPLS 19-01

SCOPE

Contractor shall provide refuse collection and disposal service for designated libraries and agencies of the Hawaii State Public Library System (HSPLS) on Oahu as listed in the attached Service Schedule. Such service shall include all labor, transportation, and equipment and refuse containers necessary to collect and dispose of refuse in accordance with these Specifications, Special Provisions and 103D General Conditions.

HSPLS reserves the right to add to the contract new or existing libraries at the contracted cubic yard price.

COLLECTION AND DISPOSAL

1. Containers shall be emptied completely during collection, with a minimum of spillage of dust or solids. Spillage of any type shall be completely picked up by the Contractor and the areas left broom clean, free of any debris and rubbish.

2. Empty refuse containers shall be replaced at their stations in a condition that will be safe and accessible to the users.

3. Contractor shall dispose of all refuse collected by transporting to disposal sites that meet the requirements of local ordinance and regulations applicable to refuse disposal.

EQUIPMENT

Vehicles and equipment used by Contractor to collect and remove the refuse shall at all times be clean and well maintained, both mechanically and in appearance. All equipment used to collect and remove refuse shall be covered to prevent littering.

CONTAINERS

1. The number of containers required under this contract is specified in the attached

Service Schedule. Containers shall be of three-cubic yard capacity. Larger six-cubic yard containers may be used only with the approval of the library. HSPLS reserves the right to increase or decrease the number or size of containers when necessary.

Specifications Page 2 of 4 HSPLS 19-01

2. Containers shall be of metal construction, with casters and plastic covers that can be easily opened, closed and locked. The Branch Manager may require substitution of damaged, defective or unsanitary containers at no additional cost to HSPLS by notifying the Contractor in writing.

3. If the Contractor awarded this contract is other than the Contractor currently providing the service, all refuse containers must be delivered to the site locations on July 31, 2018 to prevent any interruption of service to the facility.

4. All containers installed at the start of the contract period (August 1, 2018), shall be clean, uniformly and freshly painted, and in good repair. In the event that the present Contractor is awarded the contract, containers presently at the library sites must meet this requirement.

5. Contractor shall maintain an ample supply of spare containers to serve as replacements or additions, in order that refuse can be handled without delay.

6. The Branch Head shall determine the locations of containers for each library.

7. Contractor will not be responsible for the condition of any container that has been maliciously burned.

8. The Contractor shall provide containers that can be secured to prevent unauthorized dumping. The Contractor is required to furnish locks and spare keys to the Branch Head at all locations at no additional expense to the State.

MAINTENANCE OF CONTAINERS

1. Contractor shall wash and deodorize all containers at least twice a month.

2. Contractor shall oil movable parts (hinges and casters, etc.) quarterly and/or when necessary.

3. Equipment, water, and materials need to perform required maintenance shall be furnished by the Contractor.

4. Contractor shall keep containers in good repair and appearance at his own expense.

5. Any container deemed by the Brach Head to be undesirable shall be replaced with an acceptable container within three (3) calendar days of notification that container is unacceptable. Contractor shall respond within three (3) working days after receiving notification of an undesirable container by reporting to the Branch Head of the action taken to correct the deficiency.

Specifications Page 3 of 4 HSPLS 19-01

6. Failure of the Contractor to provide replacement for an undesirable container within three (3) calendar days of notification as specified in item 5 above shall be deemed sufficient cause for assessing a penalty of $20.00 per day per container.

AVERAGE CUBIC YARD PER MONTH

The average numbers of cubic yards of refuse generated per month to be used in invoicing HSPLS each month is calculated as follows:

AV = X divided by 12 months

Where, AV = the average number of cubic yards per month used to invoice HSPLS each month; and

X = the total maximum number of cubic yards per year.

The Contractor will submit monthly invoices based on the average cubic yards per month multiplied by the current contracted price per cubic year. The average cubic yards per month will be adjusted as the number of container increase/decrease or the frequency of pickup changes as approved by the Contract Administrator through written authorization.

Charges for extra pickups, extra bins, excess refuse, etc., not specified herein, shall be submitted on a separate invoice. Charges shall be based on the actual cubic yards multiplied by the current contracted price per cubic yard. In particular, charges for emergency services shall be invoiced in this manner.

COLLECTION SCHEDULE

1. Collection day(s) shall be arranged with the Branch Head at each location in accordance with the Service Schedule attached. Changes in days designated for collection and disposal service may be made, provided written approval is received from the Branch Head.

2. Contractor shall submit, not later than ten (10) days after receipt of the purchase order, a complete time schedule for each location listed herein, to Contract Administrator. Contractor shall schedule pickups such that pickups are done approximately the same time of each day consistently throughout the contract period.

3. Collections will NOT be scheduled earlier than 6:00 a.m. and all pickups will be completed no later than 6:00 p.m. of the scheduled pickup day. No night trash pickups shall be allowed unless approved by the Contract Administrator.

4. If for any reason collection is not made as scheduled, Contractor shall be given twenty-four (24) hours to “make up” a collection without being penalized. If “make up” collection is not made within twenty-four (24) hours, the cost of a pickup (3 or

Specifications Page 4 of 4 HSPLS 19-01

6 cu. yds., depending on the container size) will be deducted from the monthly invoice. Branch Heads will inform the Contractor of any missed pickups in writing.

5. Branch Heads are authorized to schedule additional pickups for their library.

Additional pickups are to be billed on a separate invoice.

6. Contractor shall take into consideration the preferred pickup days when developing the Collection Schedule. Reference worksheet “Preferred Pickup Schedule”.

SERVICE SCHEDULE AND LOAD

HAWAII STATE PUBLIC LIBRARY SYSTEM

FISCAL YEAR 2019

NO. OF NO. OF

3 CU. YD. 6 CU.YD. PICKUPS

CONTAINERS CONTAINERS PER WEEK PER WEEK PER YEAR

1. Aiea Public Library 1 1 3 156 99-374 Pohai Place Aiea Hawaii 96701

2. Ewa Beach Public and School Library 1 1 3 156 91-950 North Road Ewa Beach, Hawaii 96706

3. Mililani Public Library 1 2 6 312 95-450 Makaimoimo Street Mililani, Hawaii 96789

4. Nanakuli Public Library 1 1 3 156 89-070 Farrington Highway Waianae, HI 96792

5. Pearl City Public Library 1 2 6 312 1138 Waimano Home Road Pearl City, Hawaii 96782

6. Salt Lake-Moanalua Public Library 1 3 9 468 3225 Salt Lake Boulevard Honolulu, Hawaii 96818

7. Wahiawa Public Library 1 1 3 156 820 California Avenue Wahiawa, Hawaii 96786

8. Waialua Public Library 1 2 6 312 67-068 Kealohanui Street Waialua, Hawaii 96791

9. Waianae Public Library 1 1 3 156 85-625 Farrington Highway Waianae, Hawaii 96792

10. Waipahu Public Library 1 1 3 156 94-275 Mokuola Street Waipahu, Hawaii 96797

11. Kapolei Public Library 1 2 6 312 1020 Manawai Street Kapolei, Hawaii 96707

MAX CU. YD.

LOCATION

SERVICE SCHEDULE AND LOAD

FISCAL YEAR 2019

NO. OF NO. OF

3 CU. YD. 6 CU.YD. PICKUPS

CONTAINERS CONTAINERS PER WEEK PER WEEK PER YEAR

MAX CU. YD.

LOCATION

12. Aina Haina Public Library 1 1 3 156 5246 Kalanianaole Highway Honolulu, Hawaii 96821

13. Hawaii Kai Public Library 1 2 6 312 249 Lunalilo Home Road Honolulu, Hawaii 96825

14. Kailua Public Library 1 2 6 312 239 Kuulei Road Kailua, Hawaii 96734

15. Kaimuki Public Library 1 2 6 312 1041 Koko Head Avenue Honolulu, Hawaii 96816

16. Kalihi-Palama Public Library 1 1 3 156 1325 Kalihi Street

Honolulu, Hawaii 96819

17. Kaneohe Public Library 1 2 6 312 45-829 Kamehameha Highway Kaneohe, Hawaii 96744

18. Liliha Public Library 1 1 3 156 1515 Liliha Street Honolulu, Hawaii 96817

19. Manoa Public Library 1 1 3 156 2716 Woodlawn Drive Honolulu, Hawaii 96822

20. McCully-Moiliili Public Library 1 2 6 312 2211 South King Street Honolulu, Hawaii 96826

21. Waikiki-Kapahulu Public Library / LBPH 1 2 6 312 400 Kapahulu Avenue Honolulu, Hawaii 96815

22. Logistics Support Section / PLB 1 1 3 156 99-143 Moanalua Road Aiea Hawaii 96701

TOTAL CUBIC YARDS (PER YEAR) 22 34 102 5,304

Aiea 1 Wednesday Sunday, Friday Trash bin is stored in a locked gated area. Morning pick‐up between 8:30 am to 4:30 pm.

Ewa Beach 1 Wednesday Saturday, Sunday Morning pick‐ups before 10:00 am.

Mililani 2 Wednesday Saturday Sunday Morning pick‐ups before 10:00 am.

Nanakuli 1 Wednesday Sunday Morning pick‐ups after 8:30 am.

Pearl City 2 Monday Thursday Saturday Morning pick‐ups before 10:00 am.

Salt Lake‐Moanalua 3 Monday Wednesday Friday Sunday Morning pick‐ups before 10:00 am.

Wahiawa 1 Monday Sunday, Monday Monday is best; Tuesday, Wednesday or Thursday next best; morning pick‐ups before 10:00 a.m.

Waialua 2 Tuesday Thursday Sunday, Monday Morning pick‐ups before 10:00 am.

Waianae 1 Wednesday Sunday Morning pick‐ups between 6:30 am and noon.

Waipahu 1 Thursday or

Friday Sunday, Monday Trash bin is stored in a locked gated area. Janitor will unlock gate on pick‐up days. If gate is locked, ring the buzzer at drive‐thru window to alert staff. Morning pick‐ups before 10:00 am.

Kapolei 2 Tuesday Friday Sunday Morning pick‐ups between 6:30 am and noon.

Aina Haina 1 Tuesday Sunday, Monday Morning pick‐ups before noon.

Hawaii Kai 2 Tuesday Saturday Sunday, Friday Morning pick‐ups before noon.

Kailua 3 Wednesday Friday Sunday Morning pick‐ups before 10:00 am.

Kaimuki 2 Monday Thursday Saturday Morning pick‐ups before 10:00 am.

Kalihi‐Palama 1 Wednesday or Thursday Sunday Trash bin is stored in a locked gated area. Pickup between 8:30 am to

4:30 pm.

Kaneohe 2 Tuesday Friday Saturday Afternoon pick‐up before 5:00 p.m.

Liliha 1 Tuesday Sunday, Friday Morning pick‐ups before noon.

Manoa 2 Tuesday Friday Sunday Trash bin is stored in a locked gated area with low ceilings in the parking garage. Janitor will unlock gate on pick‐up days. If Janitor not on site call 988‐0460. Afternoon pick‐up before 5:00 p.m.

McCully‐Moiliili 2 Tuesday Friday Sunday, Monday Afternoon pick‐up before 5:00 p.m.

Waikiki‐Kapahulu /LBPH 2 Tuesday Friday Waikiki ‐ Sunday, Monday; LBPH ‐ Saturday, Sunday

Morning pick‐ups before noon.

LSS / PLB 1 Wednesday Saturday, Sunday Morning pick‐ups before 10:00 am.

HAWAII STATE PUBLIC LIBRARY SYSTEM

PREFERRED REFUSE PICKUPS SCHEDULE

FISCAL YEAR 2019

Location # of PU / week

PU #1 PU #2 PU #3 Days Closed Remarks

LIST OF O’AHU LIBRARIES AND LIBRARY MANAGERS

(as of 07/09/18)

Aiea Public Library 99-374 Pohai Place Aiea Hawaii 96701 Library Manager: Tina Takamoto Phone: 483-7333 Email: tina.takamoto@librarieshawaii.org

Aina Haina Public Library 5246 Kalanianaole Highway Honolulu, Hawaii 96821 Library Manager: Holly Kwok Phone: 377-2457 Email: holly.kwok@librarieshawaii.org

Ewa Beach Public & School Library 91-950 North Road Ewa Beach, Hawaii 96706 Library Manager: Shari-Lynn Murphy Phone: 689-1204 Email: shari-lynn.murphy@librarieshawaii.org

Hawaii Kai Public Library 249 Lunalilo Home Road Honolulu, Hawaii 96825 Library Manager: Colleen Lashway Phone: 397-5833 Email: colleen.lashway@librarieshawaii.org

Kailua Public Library 239 Kuulei Road Kailua, Hawaii 96734 Library Manager: Patti Meerians Phone: 266-9911 Email: patti.meerians@librarieshawaii.org

Kaimuki Public Library 1041 Koko Head Avenue Honolulu, Hawaii 96816 Library Manager: Lea Domingo Phone: 733-8422 Email: lea.domingo@librarieshawaii.org

Kalihi - Palama Public Library 1325 Kalihi Street Honolulu, Hawaii 96819 Library Manager: Trisha Murakami Phone: 832-3466 Email: trisha.murakami@librarieshawaii.org

Kaneohe Public Library 45-829 Kamehameha Highway Kaneohe, Hawaii 96744 Library Manager: Cindy Chow Phone: 233-5676 Email: cyndi.chow@librarieshawaii.org

Kapolei Public Library 1020 Manawai Street Kapolei, Hawaii 96707 Library Manager: Elizabeth Stewart-Marshall Phone: 693-7050 Email: e.stewart-marshall@librarieshawaii.org

Liliha Public Library 1515 Liliha Street Honolulu, Hawaii 96817 Library Manager: Linda Mediati Phone: 587-7577 Email: linda.mediati@librarieshawaii.org

Logistics Support Section 99-143 Moanalua Road Aiea Hawaii 96701 Section Head: Jon Takaki Phone: 587-7444 Email: jon.takaki@librarieshawaii.org

Manoa Public Library 2716 Woodlawn Drive Honolulu, Hawaii 96822 Library Manager: Christel Collins Phone: 988-0459 Email: christel.collins@librarieshawaii.org mailto:tina.takamoto@librarieshawaii.org mailto:holly.kwok@librarieshawaii.org mailto:shari-lynn.murphy@librarieshawaii.org mailto:colleen.lashway@librarieshawaii.org mailto:patti.meerians@librarieshawaii.org mailto:lea.domingo@librarieshawaii.org mailto:trisha.murakami@librarieshawaii.org mailto:cyndi.chow@librarieshawaii.org mailto:e.stewart-marshall@librarieshawaii.org mailto:linda.mediati@librarieshawaii.org mailto:jon.takaki@librarieshawaii.org mailto:christel.collins@librarieshawaii.org

McCully – Moiliili Public Library 2211 South King Street Honolulu, Hawaii 96826 Library Manager: Hillary Chang Phone: 973-1099 Email: hillary.chang@librarieshawaii.org

Mililani Public Library 95-450 Makaimoimo Street Mililani, Hawaii 96789 Library Manager: Wendi Woodstrup Phone: 627-7470 Email: wendi.woodstrup@librarieshawaii.org

Nanakuli Public Library 89-070 Farrington Highway Waianae, HI 96792 Library Manager: Kelsey Domingo Phone: 693-7050 Email: kelsey.domingo@librarieshawaii.org

Pearl City Public Library 1138 Waimano Home Road Pearl City, Hawaii 96782 Library Manager: Vicky Bowie Phone: 453-6566 Email: vicky.bowie@librarieshawaii.org

Public Library Branch (PLB) 99-143 Moanalua Road Aiea Hawaii 96701 Contact Person: Claire Ikehara Phone: 483-7188 Email: claire.ikehara@librarieshawaii.org

Salt Lake – Moanalua Public Library 3225 Salt Lake Boulevard Honolulu, Hawaii 96818 Library Manager: Duane Wenzel Phone: 831-6831 Email: duane.wenzel@librarieshawaii.org

Wahiawa Public Library 820 California Avenue Wahiawa, Hawaii 96786 Library Manager: Sharrese Castillo Phone: 622-6345 Email: sharrese.castillo@librarieshawaii.org

Waialua Public Library 67-068 Kealohanui Street Waialua, Hawaii 96791 Library Manager: Timothy Littlejohn Phone: 637-8286 Email: timothy.littlejon@librarieshawaii.org

Waianae Public Library 85-625 Farrington Highway Waianae, Hawaii 96792 Library Manager: Sheryl Lynch Phone: 697-7868 Email: @librarieshawaii.org

Waikiki – Kapahulu Public Library 400 Kapahulu Avenue Honolulu, Hawaii 96815 Library Manager: Melissa LePage Phone: 733-8488 Email: mellisa.lepage@librarieshawaii.org

Waipahu Public Library 94-275 Mokuola Street Waipahu, Hawaii 96797 Library Manager: Christine Madayag Phone: 675-0358 Email: christine.madayag@librarieshawaii.org mailto:hillary.chang@librarieshawaii.org mailto:wendi.woodstrup@librarieshawaii.org mailto:kelsey.domingo@librarieshawaii.org mailto:vicky.bowie@librarieshawaii.org mailto:claire.ikehara@librarieshawaii.org mailto:duane.wenzel@librarieshawaii.org mailto:sharrese.castillo@librarieshawaii.org mailto:timothy.littlejon@librarieshawaii.org mailto:patti.meerians@librarieshawaii.org mailto:mellisa.lepage@librarieshawaii.org mailto:christine.madayag@librarieshawaii.org

Library Managers Oahu