PWD BLS micro SS

The City of Philadelphia Water Department is soliciting quotes for repair services on a Rigaku NEX DE X-ray Fluorescence spectrometer under micro purchase PWD BLS MICRO SS, with quotes due June 29, 2026. This is a sole-source procurement — the manufacturer, Applied Rigaku Technologies, is the only entity capable of performing the repair.

The scope covers repair labor (minimum three hours) and replacement of a Fast-SDD3 Detector Assembly (part number 1010442) and associated parts (part number 1013299) for the Materials Analysis Section spectrometer, which performs qualitative and quantitative elemental analysis of solid and liquid materials including metals, polymers, corrosion scales, and unknown substances. The instrument's detector failure has halted laboratory operations and forced external testing at higher cost and longer turnaround. Repair is justified as substantially more cost-effective than replacement — approximately $11,000 versus $70,000 for a new unit — and will restore full functionality while extending the spectrometer's operational lifetime by several years.

The estimated cost is $11,040 before freight, taxes, and import fees. Pricing includes three line items: labor at $750, part 1010442 at $9,925, and part 1013299 at $365. Payment terms are Net 30 with options for purchase order, credit card (with 3% processing fee), check, or ACH/wire transfer. The contract term is 365 days from the effective date. Shipping is FOB Destination Point at seller's cost; delivery must not commence until the department provides official notification.

Sellers must quote all items to remain eligible for award and submit a signed Consent and Authorization form as a mandatory attachment. The micro purchase dollar limit is less than $41,000. All prices must be net and exclusive of taxes; the City is exempt from excise, transportation, and Pennsylvania sales and use taxes. Insurance requirements include general liability of $500,000 per occurrence and automobile liability of $300,000 per occurrence, with the City named as additional insured.