Seller_SOP_Checklist_B2626391.pdf
PDF 231 KB Posted
- Attached to
- PWD BLS MICRO SS
- Solicitation number
- B2727377
- Issued by
- Pennsylvania
About this file
This is a seller checklist for small purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides guidance for vendors submitting quotes for the PWD BLS Micro SS micro purchase opportunity. Sellers must complete all required steps within the online bidding system, including designation of business status, entry of unit costs for all listed items, responses to mandatory questions, and acceptance of terms and conditions. The micro purchase will be awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder. Sellers must quote all items to remain eligible for award consideration. No service delivery or work performance should commence until the seller receives official notification from the department.
The checklist requires submission of a valid Consent & Authorization form as a mandatory attachment; quotes lacking this documentation will not be considered. Sellers must also complete any required attachments related to their quote and have the option to submit an optional LGBTQ Applicant Opportunity Data Form. The Local Business Entity (LBE) Program certification question must be answered to proceed, though the LBE Program does not apply to small purchases. Sellers should review their complete quote submission on the Summary Tab to address any validation warnings before final submission on the PHLContracts.phila.gov platform.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .