Purchase of Wallet-Sized Library Cards with Keychain Card Attachment

Collier County Library Division is seeking to procure 25,000 wallet-sized library cards with keychain card attachments through a Quick Quote (QQ) procurement process. The project requires a vendor to print customizable library cards featuring the county's library logo and a 13-digit barcode system, with the last sequential number being 1000. The cards must be designed according to the attached design specification, which includes a blue and yellow color scheme and specific layout requirements. Key submission deadlines include a question submission cutoff of December 20, 2024, at 4:00 PM, and a response submission deadline of December 27, 2024, at 3:00 PM. All quotes must be submitted online through the Collier County Procurement Services Division Online Bidding System. The award will be based on selecting the most responsive vendor with the lowest quote. Vendors must complete a comprehensive questionnaire, provide proof of E-Verify registration, Sunbiz registration, submit a W-9 form, and comply with grant provisions. Delivery will be FOB destination, with the vendor responsible for appropriate packaging and carrier regulation compliance.

While no specific set-aside designations are explicitly mentioned, the procurement documents indicate an interest in potential participation of disadvantaged, minority, women-owned, or veteran-owned businesses. Vendors must complete certification forms regarding debarment status, lobbying activities, and conflict of interest. No insurance is required for this specific procurement, as confirmed by the county's Risk Management Office. The purchase is a one-time acquisition with no indication of an incumbent vendor or existing contract. The total project value is not explicitly stated, but the procurement is for 25,000 library cards. Vendors will be responsible for all associated costs, with no additional surcharges permitted. The cards will be delivered with a customized design incorporating the library's visual identity, including a logo featuring a palm tree and sun, and will include specific borrowing instructions and a unique barcode for tracking library materials.