Purchase of Twelve (12) New LifePak 1000 Automated External Defibrillator (AED)

Chatham County is soliciting bids for the procurement of twelve (12) Automated External Defibrillators (AEDs), specifically the LIFEPAK 1000 model, to support field response operations for the Chatham County Fire Department. The procurement, identified as Bid No. 25-0094-3, requires new, never-used AEDs that are fully interoperable with existing county and local EMS equipment. Each AED must include a non-rechargeable battery, standard carrying case, QUIK-COMBO REDI-PAK electrodes, and a ship kit with infant/child reduced energy defibrillation electrode replacement. The units must feature a rugged design, graphical display with ECG capability, configurable settings, high-visibility indicators, and loud voice prompts. Bid submissions are due on August 7, 2025, at 2:00 PM, and will be evaluated primarily on the lowest unit price, with potential consideration for delivery timeframe. Vendors must submit bids through the Chatham County Purchasing Portal, with a mandatory requirement that all bids be prepared on the required documents and include comprehensive documentation proving the AEDs meet or exceed specified standards.

The procurement has specific restrictions on vendor eligibility, explicitly stating that bids will only be accepted from professionals with brick-and-mortar operations to prevent second-hand product submissions. While the initial bid documentation suggested a 30% Minority and Women-owned Business Enterprise (M/WBE) participation goal, Addendum No. 1 clarified that no M/WBE participation is required for this one-time purchase. Distributors are permitted to bid, provided they meet the operational requirements. Bidders must have an Occupational Tax Certificate from any Georgia city or county and maintain detailed records of their business operations. The total project budget varies based on vendor proposals, with bid tabulation documents showing unit prices ranging from $2,359.92 to $4,800.00 per AED, resulting in total project costs between $28,319.04 and $57,600.00. The successful contractor will be required to provide a minimum two-year warranty on the equipment and comply with the county's payment terms of thirty (30) days following receipt of an acceptable invoice.