Purchase of ThinkCentre M90Q

Hudson Valley Community College (HVCC) in Rensselaer County, New York, is soliciting bids for Bid No. 4024 to purchase ThinkCentre M90Q computers for its Information Technology Department. The procurement specifically targets Lenovo ThinkCentre M90q Gen 5 computers with precise technical specifications, including an Intel Core i5-14500 processor, integrated Intel UHD Graphics 770, 16GB SO-DIMM DDR5-4800 memory, 512GB SSD storage, and a 5-year on-site warranty. Bidders must submit proposals through the Euna Solutions (Bonfire) online application system by December 1, 2025, at 2:00 pm DST, with bid opening scheduled for 2:15 pm. The college requires vendors to provide tiered unit pricing for 1-100 units, 101-200 units, and 201-300 units, with pricing to be submitted in Excel format, separately detailing product and freight costs. Evaluation criteria include compliance with specifications, pricing, and vendor qualifications, with the award to be given to the lowest qualified bidder within 90 days of the submission deadline.

The procurement encourages participation from minority and women-owned business enterprises and requires vendors to be authorized dealers for the referenced product. Contractors must complete and sign a Service and Supply Agreement, provide a Certificate of Insurance demonstrating coverage limits ranging from $1,000,000 to $5,000,000, and submit additional documentation including a Non-Collusive Bidding Certification. The bid prohibits subcontracting without prior written consent from HVCC and emphasizes equal opportunity and affirmative action guidelines. While specific budget ranges are not explicitly stated, the bid structure allows for flexible purchasing across three quantity tiers. Vendors must also comply with workers' compensation laws, safety regulations, and provide references and product literature as part of their proposal submission.