Purchase of special sizing bras.

The West Virginia Division of Corrections and Rehabilitation, acting through Lakin Correctional Facility, issued an Agency Request for Quote (ARFQ) solicitation numbered LCF2300000005 on October 14, 2022, for the purchase of special sizing bras under an indefinite-quantity, open-ended contract. The procurement seeks bids for bras in 14 distinct sizes ranging from 36 DDD to 52 DD, with an estimated purchase quantity of 24 units per size for a total of 336 items. All bras must meet mandatory specifications including white color, no padding, no lace, no underwire, back fastening, and no decorative embellishments, with all items carrying the same commodity code (53102304). Vendors must submit pricing on the state-provided Exhibit A pricing page, with unit costs and extended costs required for each line item; alternate pricing pages will result in disqualification. Contract award will be based on lowest overall total cost for items meeting required specifications, with standard order delivery required within 30 working days and emergency orders within 5 working days, with all standard delivery costs included in the bid using F.O.B. destination pricing. Critical dates include a mandatory questions and answers session on October 21, 2022, and a bid submission deadline of October 28, 2022, at 1:00 PM EST to Lakin Correctional Facility at 11264 Ohio River Road, West Columbia, West Virginia 25287, with the buyer contact being Thomas P. Hymes at 304-558-2350. Vendors are required to attend a mandatory pre-bid meeting, with failure to attend resulting in automatic bid disqualification, and must acknowledge all addenda using the provided Addendum Acknowledgement Form.

No set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted categories are identified in the solicitation documents. No incumbent vendors or current contractors are listed in the available materials. Vendors must satisfy mandatory eligibility requirements established under West Virginia Code 5-22-1(i) and W. Va. Code 15A-3-14, including that they not be in default on any monetary obligations owed to the state or its political subdivisions, such as payroll taxes, property taxes, sales and use taxes, fire service fees, and other fines or fees, and that they have no aggregate debt exceeding one thousand dollars or employer default status, unless the matter has been contested or an active payment plan in good standing has been established. A completed Purchasing Affidavit must be notarized and submitted with the bid. The solicitation documents do not specify unit prices, total contract values, or budget ranges, as these will be determined based on vendor pricing submissions. The contract is structured as a one-year initial term with three successive one-year renewal periods available upon mutual written consent, and pricing shall remain firm for the life of the contract unless otherwise authorized by the State in writing.