Purchase of Runway Surface Sensor Service *211722

The City of Dallas Department of Aviation is seeking a cloud-hosted software-as-a-service solution for a runway surface sensor tracking system at Dallas Love Field Airport. The procurement involves a 3-year contract for visualization software and communications services covering one Runway Weather Station (13R-31L) and three existing runway pavement sensors located at PSS1 North, PSS2 Midfield, and PSS2 South. The primary objectives include providing data-driven insights for winter maintenance crews, delivering current and predictive weather data up to 72 hours in advance, and leveraging sensors originally installed during a 2022 runway rehabilitation project. Key deliverables include comprehensive onboarding, user training, 24/7 technical support, and automatic software updates. The contract opportunity (Solicitation #211722) was posted on October 15, 2025, with proposal responses due by October 21, 2025, and requires vendors to provide a software solution that integrates with existing pavement sensor infrastructure.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet comprehensive insurance requirements, including Commercial General Liability Insurance with minimum combined bodily injury and property damage limits of $2,000,000 per occurrence and $4,000,000 in aggregate coverage. The city reserves the right to reject any quotes and select the lowest responsive and responsible vendor. While specific budget ranges are not detailed, the contract involves a 3-year agreement for a sophisticated runway weather tracking system. Potential contractors must provide current insurance certificates, demonstrate financial stability, and have no outstanding liabilities with the City of Dallas. The insurance requirements are stringent, allowing for potential self-insurance options for vendors meeting specific financial criteria, such as maintaining a net worth of at least $100 million and limiting self-insured retention to 10% of net worth.