Purchase of Portable Spectrophotometer for Materials and Tests Division

The Texas Department of Transportation (TxDOT) is seeking to procure two portable spectrophotometers for its Materials and Tests Division through a competitive sealed bid process. The solicitation (No. 601440000047328) requires a hand-held spectrophotometer meeting specific technical requirements, including a 400-700 nm spectral range, 45/0 measurement geometry, LED illumination, touchscreen interface, and compliance with ASTM D2244 standards. The device must weigh under 1 kg, measure no larger than 9" x 4" x 4", and include PC-based software with multiple connectivity options. Key requirements include a rechargeable lithium-ion battery capable of 8-hour continuous operation, self-calibration capabilities, and a minimum 12-month warranty covering 100% parts and labor. The solicitation was posted on February 19, 2025, with questions due by February 25, 2025, and final responses required by March 5, 2025, at 3:00 PM Central Time. TxDOT will evaluate bids based on the lowest price from responsive bidders meeting all specified technical requirements, with a tentative contract award date of March 10, 2025.

The procurement is open to vendors registered on the Texas Comptroller of Public Accounts Centralized Master Bidders List with appropriate National Institute of Governmental Purchasing (NIGP) codes. While no specific set-aside designations are explicitly stated, the bid document includes provisions for potential preferences, such as those for Texas-produced materials, service-disabled veteran-owned businesses, and vendors meeting specific environmental or social criteria. Bidders must complete several mandatory forms, including a Texas Family Code Schedule and an Execution of Bid document, which require disclosures about ownership, child support obligations, and potential conflicts of interest. The Early Payment Program allows vendors to receive accelerated payments in exchange for a small discount, with payments potentially made within 10 business days versus the standard 30-day term. Although no specific budget range is provided, the solicitation indicates that TxDOT will order only the amount needed to satisfy operational requirements, with the estimated quantity being two portable spectrophotometers. Delivery will be made to TxDOT's Materials and Tests Division Laboratory Building L in Austin, Texas, with all shipping and handling costs to be included in the unit price.