Purchase of Movie License

The City of Dallas, through its Office of Procurement Services, is soliciting bids for the purchase of movie licenses to support Dallas Aquatics' summer programming at multiple aquatic facility locations during 2026. The procurement seeks licenses to screen nine films across nine different aquatic centers on specified dates: Transformers (June 10-11), Lilo and Stitch (June 24-25), The SpongeBob Movie (July 15-16), Zootopia (July 29-30), and Hocus Pocus (October 15). Delivery is required to 10031 E Northwest Highway, Dallas, TX 75238, with all items priced FOB delivery site, including freight costs. All products must be new, unopened, and in original packaging, with no alternatives or substitutes accepted; items failing to meet specifications will be rejected at the bidder's expense. Bids must be submitted online through the Dallas City Hall Bonfire Hub portal (https://dallascityhall.bonfirehub.com/login) by the deadline of April 30, 2026. Award will be made to the lowest responsive and responsible vendor, with the City reserving the right to reject any or all quotes and to award by line item or lot at its discretion.

The City of Dallas has not identified any specific set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses in the available solicitation documents. No incumbent vendors or current contractors are listed for this procurement. All responding vendors must comply with the City's Conflict of Interest Policy, which implements Chapter 176 of the Texas Local Government Code and requires completion and submission of a Conflict of Interest Questionnaire (Form CIQ) within seven business days of becoming aware of any required disclosures. Vendors may be disqualified for collusion, financial instability, pending projects that would impede completion, arrearage or default on existing City contracts, or outstanding unpaid liabilities including property taxes and utilities. The solicitation documents do not specify an estimated award value or budget range for this movie license procurement. All products are tax-exempt from federal excise taxes and state and local sales and use taxes, and vendor warranty coverage extends for one year from official acceptance, covering defects in materials and workmanship.