Purchase of motor oil, antifreeze, hydraulic oil and transmission fluid

The Town of Ramapo in Rockland County, New York, is seeking competitive bids for RFB TOR 41-2025, a procurement opportunity for motor oil, anti-freeze, hydraulic oil, and transmission fluid. The bid solicitation is scheduled to be opened on November 6th, 2025, at 11:00 A.M. at Ramapo Town Hall, with bid documents accessible through the town's website. The contract will span one year from execution, with potential extension for an additional year under identical terms. Vendors must commit to delivery within five business days of order, with the possibility of twice-weekly deliveries to various town departments. The procurement allows for multiple unit awards and will evaluate bids based on the lowest responsible and responsive bidder. Pricing must remain firm with no adjustments permitted, and all prices are to be net and FOB to the Town of Ramapo.

The Town of Ramapo demonstrates a commitment to inclusive procurement by encouraging participation from minority businesses and women-owned enterprises, aligning with federal mandates for supplier diversity. The town reserves significant discretionary rights, including the ability to reject any bids, delete unnecessary items, and procure products from alternative sources if the successful bidder fails to meet specified delivery timelines. As a tax-exempt entity, the town will require vendors to provide competitive, non-collusive pricing. While specific budget ranges are not explicitly detailed in the documentation, the solicitation suggests a comprehensive annual supply contract for municipal vehicle and equipment maintenance fluids. The procurement process emphasizes transparency, competitive pricing, and flexibility in meeting the town's operational needs for motor vehicle and equipment maintenance supplies.