Purchase of Micrologix SCADA Parts

The City of Leesburg, Florida is conducting a competitive procurement (Invitation for Bid No. 2501201) for the purchase of Micrologix SCADA parts to support its wastewater treatment operations. The solicitation seeks 15 units of various technical components including a 10.1" touchscreen, MicroLogix 1400 32-point controllers, analog input modules, power supplies, ethernet switches, relays, terminal blocks, cellular modems, and antennas. The bid is specifically designed to enable the city to make rapid repairs and maintain uninterrupted service to municipal customers. Bids are due on Wednesday, March 26, 2025, at 11:00 a.m. at the Leesburg Municipal Services Center, with a tentative award recommendation expected by Friday, April 11, 2025. The City will evaluate bids based on multiple criteria including price, compliance with specifications, vendor performance history, warranty terms, delivery time, and overall financial capability. Bidders must submit comprehensive documentation including references, conflict of interest statements, non-collusion certifications, and debarment certifications.

The procurement appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Vendors must comply with E-Verify requirements and provide insurance meeting the City's specifications. The contract is structured as a one-time purchase with a fixed unit price agreement valid through September 30, 2025, with potential renewal options for up to three additional years. While no specific budget range is explicitly stated, the bid allows for price adjustments in renewal terms limited to 5% annually, which must be fully documented and submitted at least 60 days prior to the current contract term. The procurement is tax-exempt, and bidders are required to include shipping and handling costs in their unit pricing. The City reserves the right to accept or reject any bid and is not obligated to a minimum or maximum quantity of purchases. Vendors must also specify estimated lead times for order fulfillment as part of their bid submission.