Purchase of Law Enforcement Hands Free Dictation

Gwinnett County Board of Commissioners is requesting bids on law enforcement hands-free dictation hardware, software, and services under IFB BL091-21, with bids due September 10, 2021 at 2:50 p.m. local time at the Gwinnett County Purchasing Office in Lawrenceville, Georgia. Award will be made to the lowest responsive and responsible bidder.

The scope includes 1,000 Dragon Law Enforcement perpetual licenses, 1,000 PowerMic III coiled-cord microphones with metal backing, ten on-site Dragon training sessions with digital materials, and one-year maintenance and support packages for licenses, microphones, and Nuance User Management Center subscriptions. The solution will be installed on 1,000 Panasonic mobile data terminals (CF-33, CF-20, and CF-50 models) across the Gwinnett County Police Department, Fire and Emergency Services, and the Sheriff's Office.

The contract structure comprises one-time procurement fees and annual recurring service and support fees, with a one-year initial term and four one-year renewal options. Pricing must remain firm through the initial contract period; bidders must specify any percentage increases or decreases for renewal options with supporting justification.

Bidders must submit duplicate bids including a requirements sheet, bid schedule, three references for similar projects, a notarized Contractor Affidavit and Agreement, and a Code of Ethics Affidavit. Insurance requirements include General Liability ($1 million), Professional Liability ($5 million or $1 million/$2 million aggregate), Workers' Compensation, and Auto Liability ($500,000), with carriers authorized in Georgia and rated A-5 or higher by A.M. Best. Bidders must comply with Georgia's E-Verify requirement and provide evidence of participation. Questions are due September 2, 2021 by 3:00 p.m. to Dana Garland, CPPB, Purchasing Associate III. Public bid opening occurs at 3:00 p.m. on September 10, 2021.