Purchase of Kitchen Equipment and Appliances

The County of Orange Sheriff-Coroner's Inmate Services Division is issuing an Invitation for Bid (IFB) for the one-time purchase of new commercial kitchen equipment and appliances to support food services operations. The procurement includes seven specific pieces of equipment: one Rational iCombi Pro 202G combination oven, three Traulsen correctional refrigeration units (consisting of one two-section reach-in, one single-section roll-in, and one two-section roll-in model), two Traulsen correctional heated holding cabinets (one single-section and one two-section roll-thru configuration), and two Servewell electric five-pan hot food tables with sealed wells. All equipment must be new, not used or refurbished, and must meet or exceed industry standards including Underwriters Laboratories, National Sanitation Foundation, ServeSafe, and Hazard Analysis and Critical Control Point certifications. Bidders must provide firm, fixed pricing for all line items including equipment, accessories, warranties, training, installation kits, sales tax at 7.75 percent, and freight charges. Delivery must occur within thirty calendar days of purchase order receipt to 1530 S State College Boulevard, Anaheim, California, during Monday through Friday business hours between 7:00 a.m. and 3:00 p.m. The question submission deadline is January 14, 2025, at 4:00 p.m., and the bid submission deadline is January 21, 2025, at 4:00 p.m., with bids remaining valid for 365 days after the closing date. Award determination will be based on the lowest responsive, responsible bid meeting all solicitation requirements and specifications.

Responsive bidders must complete the vendor questionnaire with company profile information, provide a current W-9 form or W-8 for foreign vendors, and submit evidence of insurance with additional insured endorsements for commercial general liability of one million dollars per occurrence and two million dollars aggregate, automobile liability of one million dollars, statutory workers' compensation, and one million dollars in employers liability insurance. County of Orange Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preferences apply, requiring appropriate state certifications and completed affirmation forms. Bidders must obtain valid D-U-N-S and UEI numbers prior to contract award, submit three references from similar projects completed within the past ten years, and comply with all safety requirements including submission of an Injury and Illness Prevention Program and contractor safety documentation. The contract is a cooperative agreement that may be extended to other Orange County departments, municipal entities, educational institutions, and nonprofit organizations at the contractor's discretion, with a two percent administrative rebate on total sales from subordinate contracts payable quarterly to the county. No price increases are permitted during the first contract year; any subsequent increases require documented proof of cost increases and thirty days' advance written notice. The contract term is one year commencing upon full execution and may be renewed only with approval from the County Board of Supervisors. Specific budget or award values are not disclosed in the solicitation materials, with all pricing listed as "TBD" pending contractor proposal submission.