Purchase_of_Kitchen_Equipment_and_Appliances.pdf

COUNTY OF ORANGE

SHERIFF-CORONER

INVITATION FOR BID (IFB)

FOR

PURCHASE OF KITCHEN EQUIPMENT AND APPLIANCES

IFB NO. 060-2765203-CC

County of Orange IFB

Sheriff-Coroner - Purchase of Kitchen Equipment and Appliances, 060-2765203-CC

County of Orange

Sheriff-Coroner

Procurement Services

320 N Flower St

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release Project Date January 6, 2025

Question Submission Deadline January 14, 2025, 4:00pm

Bid Submission Deadline January 21, 2025, 4:00pm

**This is a proposed schedule that is subject to change. Any changes to the schedule for the IFB process will be issued to all Bidders via addenda on County’s online bidding system https://procurement.opengov.com/portal/ocgov **

BID MUST BE RECEIVED ON OR

BEFORE

Tuesday, January 21, 2025

4:00 pm https://procurement.opengov.com/portal/ocgov

SECTIONS

SECTION 1. SUMMARY

SECTION 2. SCOPE OF WORK

SECTION 3. PRICING

SECTION 4. VENDOR QUESTIONNAIRE

SECTION 5. GENERAL INFORMATION

SECTION 6. GENERAL INSTRUCTIONS

SECTION 7. W-9/W-8 REQUIREMENTS

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - Model Contract - cc 1.6.25

SECTION 1. SUMMARY

The County of Orange is seeking to partner with qualified Contractors who can provide

PURCHASE OF KITCHEN EQUIPMENT AND APPLIANCES. No guarantee is given by the

County regarding usage of this Contract. No minimum or maximum number of referrals is guaranteed, expressed, or implied under this Contract.

Respondents that are interested in viewing County of Orange Solicitations must register your company via OPENGOV website for free.

Please review the bid prior to submitting any questions. All questions must be submitted through

OPENGOV website by the question-and-answer deadline.

Respondents are advised to carefully read the County terms, conditions, and insurance requirements prior to submitting a proposal.

It is the respondent's responsibility to check back frequently on OPENGOV for any addendum or other information.

SECTION 2. SCOPE OF WORK

2.1 SCOPE OF SERVICE

A. Contractor shall provide to County, a one-time Purchase of Commerical Kitchen

Equipment in new, not used or refurbished condition as requested by Sheriff-

Coroner/Inmate Services Division-Food Services.

B. Contractor shall, following receipt of purchase order, perform delivery of commercial kitchen equipment within thirty (30) calendar days, unless otherwise agreed upon at the time the order is placed.

C. All products shall meet or exceed all industry standards Underwriters Laboratories Inc.

(UL), National Sanitation Foundation (NSF), ServeSafe, Hazard Analysis and Critical

Control Point (HACCP) for commercial food service equipment and all applicable local, state, federal codes (e.g. mechanical, electrical, refrigeration).

D. Contractor shall clearly label all accessory items not installed on equipment as delivered from distributors and manufacturers.

E. Contractor shall provide the following commercial equipment:

1. Rational ICOMBI Pro 202g (RATIONAL/ICOMBI PRO 202G)

2. Traulsen Two Section Correctional Reach in Refrigerator (TRAUSLEN MODEL

NO. RH232N-COR01)

3. Traulsen Single Section Correctional Roll in Refrigerator (TRAUSLEN MODEL NO.

RR132L-COR02)

4. Traulsen Two Section Correctional Roll in Refrigerator (TRAUSLEN MODEL NO.

RR232L-COR01)

5. Single Section Correctional Roll-Thru Heated holding Cabinet (TRAUSLEN

MODEL NO. RI132LP-COR02)

6. Two Section Correctional Roll-Thru Heated Holding Cabinet (TRAUSLEN MODEL

NO. RI1232LP-COR01)

7. Servewell Electric Five (5) Pan Hot Food Table Sealed Well (VOLLRATH MODEL

NO. 38119)

2.2 DELIVERY INSTRUCTIONS AND LOCATION

1. Contractor shall perform delivery Monday through Friday, between the hours of 7:00am to

3:00pm. County facility has a loading dock fixed to the building. No weekend or holiday deliveries will be accepted. County Holidays are as follows:

a. New Years Day

b. Martin Luther King, Jr. Day

c. Lincolns Birthday

d. Presidents Day

e. Memorial Day

f. Independence Day

g. Labor Day

h. Native American Day

i. Veterans' Day

j. Thanksgiving & Friday

k. Christmas Day

2. Contractor shall perform delivery to the following location

a. Inmate Services Division Food Services Warehouse (1530 S State College Blvd, Anaheim CA, 92806)

SECTION 3. PRICING

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

1 RATIONAL ICOMBI

PRO 202G: Standard

Features RATIONAL

Model No. ICP 20‐

FULL NG 208/240V 1

PH (LM100GG)

(CG1GRRA.0000245)

iCombi Pro® 20‐Full

Size Combi Oven, natural gas, (20) 18" x

26" sheet pan or (40) 12" x 20" steam pan or (20)

2/1 GN pan capacity, mobile oven rack & (10) stainless steel grids included, intelligent cooking system with (4) assistants;

iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐point core temperature probe, retractable hand shower, Ethernet interface, WiFi enabled, 303,500 BTU, 208/240v/60/1‐ph, 6 ft.

cord, 2.2 kW, CE, IPX5, cCSAus, NSF, ENERGY STAR ®

1 EACH RATIONAL/

ICOMBI

PRO 202G

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

2 RATIONAL ICOMBI

PRO 202G Additional

Accessories:

RATIONAL Active

Green cleaner tabs -guarantees the best cleaning performance

RATIONAL care tabs – effectively prevents limescale deposits Unit installation kit Mobile oven rack trolleys and plate rack trolleys - for easy loading outside the cooking system

Finishing systems for banquets Heat shield - to install a unit next to a heat source, e.g. a grill

Condensation breaker -to divert steam and vapors into existing exhaust systems

UltraVent condensation hood – only for electric units Additional impact protection elements for

HeavyDutyLine

RATIONAL USB stick

– for the safe transfer of cooking programs and

HACCP data

1 EACH

3 RATIONAL ICOMBI

PRO 202G: CAP Chef

Assistance Program, a

Rational certified Chef conducts 4 hours/location specialized application training with personnel, no charge

1 EACH

4 RATIONAL ICOMBI

PRO 202G: 2 years parts and labor, 5 years steam generator warranty

1 EACH

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

5 RATIONAL ICOMBI

PRO 202G: Security

Line Upgrade, protects against vandalism& misuse, includes:

lockable control panel, locking cooking cabinet door with stainless steel grille, core temperature probe made with flexible metal, mobile oven rack with retractable handle, lockable hand shower and care drawer, & full size cart with 12 rails and 4-3/8” spacing

1 EACH

6 RATIONAL ICOMBI

PRO 202G:

8720.1561US

Installation Kit, for gas iCombi/SCC/CMP 102G

(208‐ 240/60/1ph); gas iCombi/SCC/CMP 201G

(120/60/1ph); gas iCombi/SCC/CMP 202G

(208‐240/60/1ph) THIS

ITEM IS

NONDISCOUNTABLE,

USA ONLY (NET)

1 EACH

7 RATIONAL ICOMBI

PRO 202G:

1900.1154US Water

Filtration Single

Cartridge System, for any iVario, single

Combi model, or XS or half‐size Combi‐Duos, includes: (1) single head with pressure gauge, R95‐CL filter & filter installation kit

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

8 RATIONAL ICOMBI

PRO 202G: 56.01.535

Active Green Cleaner

Tabs, for all iCombi

Pro/Classic, 150 pieces/bucket (minimum order quantity‐ 2 ea, unless ordered with a unit) (NET)

2 EACH

9 RATIONAL ICOMBI

PRO 202G: 56.00.562

Care Tabs, bucket of 150 packets for all iCombi

Pro/Classic models and

SelfCooking Center® units from 10/2008, with

CareControl ‐ Serial SG, SH or SI series

(minimum order quantity: 2pcs, unless ordered with a unit)

(NET)

2 EACH

10 RATIONAL ICOMBI

PRO 202G: 60.75.826

Heat Shield, for left side panel, type 20‐full size

Pro/Classic

1 EACH

11 RATIONAL ICOMBI

PRO 202G: 60.75.326

Condensation Breaker, accelerates the expulsion of steam and other vapors from the vent pipe up into exhaust hoods, stainless steel, for model 201 and 202

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

12 RATIONAL ICOMBI

PRO 202G: 42.00.162

RATIONAL USB Data

Memory Stick, for transferring of cooking programs and HACCP data between units & computers (NET)

1 EACH

13 RATIONAL ICOMBI

PRO 202G: 60.22.490

(Mobile Oven Rack, type 20‐full size

Pro/Classic, (20) 24" x

20" pan capacity, 2‐1/2" spacing (Grid Shelves sold separately)

1 EACH

14 RATIONAL ICOMBI

PRO 202G: 6010.2101

Gastronorm Grid Shelf, 2/1 size, 25‐5/8" x 20‐

7/8", stainless steel

3 EACH

15 Trauslen Two Section

Correctional Reach In

Refrigerator Standard

Features: 52 1/8” Wide

Reach-In Refrigerator

Stainless steel exterior & interior, INTELA-

TRAUL microprocessor control system, 1 left and 1 right hinged door, standard temperature range 34° F – 38° F, R-

450A refrigerant, 6” stainless steel flanged legs, 12 universal type tray slides welded to a frame per section.

Dimensions: 52 1/8”

(W) X 35” (D) X 83

1/4” (H) 115V/60/1PH,

10.4 AMPS, NEMA 5-

15 P, Standard

1 EACH TRAUSLEN

MODEL

NO.

RH232N-

COR01

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

16 Trauslen Two Section

Correctional Reach In

Refrigerator Warranty:

Three (3) year Warranty parts & labor on entire unit

1 EACH

17 Trauslen Two Section

Correctional Reach In

Refrigerator Warranty:

Five (5) year compressor warranty

1 EACH

18 Trauslen Two Section

Correctional Reach In

Refrigerator

Correctional Package

1 EACH

19 Trauslen Single Section

Correctional Roll In

Refrigerator Standard

Features: 35 1/2” Wide

Roll In Refrigerator

Stainless steel exterior & interior, INTELA-

TRAUL microprocessor control system, 1 right hinged door (opens to the right), standard temperature range 34° F

– 38° F, R-450A refrigerant.

Dimensions:35 1/2” (W)

X 35 9/16” (D) X 83

1/4” (H) 115V/60/1PH,

10.6 AMPS, Nema 5-

15P, Standard

1 EACH TRAUSLEN

MODEL

NO.

RR132L-

COR02

20 Traulsen Single Section

Correctional Roll In

Refrigerator Warranty:

Three (3) year Warranty

Parts & Labor on entire unit.

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

21 Trauslen Single Section

Correctional Roll In

Refrigerator Warranty:

Five (5) Year

Compressor Warranty

1 EACH

21 Traulsen Single Section

Correctional Roll In

Refrigerator

Correctional Package

1 EACH

22 Trauslen Two Section

Correctional Roll In

Refrigerator Standard

Features: 68” Wide Roll

In Refrigerator Stainless steel exterior & interior, INTELA-TRAUL microprocessor control system, 1 left and 1 right hinged door, standard temperature range 34° F

– 38° F, R-450A refrigerant. Dimensions:

68” (W) X 35 9/16” (D)

X 83 1/4” (H)

115V/60/1PH, 11.4

AMPS, NEMA 5-15 P,

Standard

1 EACH TRAUSLEN

MODEL

NO.

RR232L-

COR01

23 Trauslen Two Section

Correctional Roll In

Refrigerator Warranty:

Three (3) year Warranty parts and labor on entire unit

1 EACH

24 Trauslen Two Section

Correctional Roll In

Refrigerator Warranty:

Five (5) Year

Compressor Warranty

1 EACH

25 Trauslen Two Section

Correctional Roll In

Refrigerator Warranty:

Correctional Package

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

26 Single Section

Correctional Roll-Thru

Heated Holding Cabinet

Standard Features: 35

1/2" Wide roll-thru

Heated Holding Cabinet, stainless steel exterior & interior, INTELA-

TRAUL microprocessor control system, 1 left and 1 right hinged door, standard temperature range 135° F – 180° F, serpentine-style heater system. Dimensions: 35

1/2" (W) X 39 1/8” (D)

X 83 1/4" (H)

208/115V/7.8

AMPS/1PH, NEMA

L14-20P, Standard

1 EACH TRAUSLEN

MODEL

NO.

RI132LP-

CORO2

27 Single Section

Correctional Roll-Thru

Heated Holding Cabinet

Warranty: Three (3)

Year Warranty parts & labor on entire unit.

1 EACH

28 Single Section

Correctional Roll-Thru

Heated Holding Cabinet:

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

29 Two Section

Correctional Roll-Thru

Heated Holding Cabinet

Standard Features: 68"

Wide two section roll-thru Heated Holding

Cabinet, stainless steel exterior & interior, INTELA-TRAUL microprocessor control system, 2 left and 2 right hinged door, standard temperature range 135°

F – 180° F, serpentine-style heater system.

Dimensions: 68" (W) X

39 1/8” (D) X 83 1/4"

(H) 208/115V/15.5

AMPS/1PH, Hardwire, Standard

1 EACH

30 Two Section

Correctional Roll-Thru

Heated Holding Cabinet

Warranty: Three (3) year warranty parts & labor on entire unit

1 EACH

31 Two Section

Correctional Roll-Thru

Heated Holding Cabinet:

Line Item Description Quantity Unit of

Measure Unit Cost Total Model

Number

32 Servewell Electric Five

(5) Pan Hot Food Table

Sealed Well Standard

Features: 76” Wide

Servewell Electric five pan hot food table, stainless steel exterior & interior, thermostat fiber-reinforced resin wells, thermostatic heat controls, capillary tube thermostats, low water indicator light, dome heating elements, wells with individual brass drain valves.

Dimensions: 76” (W) X

32” (D) X 34” (H)

208/240V/16.6

AMPS/1PH, NEMA 6-

30P, Standard

2 EACH VOLLRATH

MODEL

NO. 38119

33 Servewell Electric Five

(5) Pan Hot Food Table

Sealed Well: Item No.

38099 – 4” (10.2) swivel wheels, two (2) with brakes, 35 3/4" (90.8) countertop height

2 EACH

34 Servewell Electric Five

(5) Pan Hot Food Table

Sealed Well Warranty:

Twelve (12) months parts & labor on entire unit.

2 EACH

35 Subtotal 1 EACH

36 OC Sales Tax (7.75%) 1 EACH

37 Freight 1 EACH

TOTAL

SECTION 4. VENDOR QUESTIONNAIRE

4.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after IFB closing date.

☐ Please confirm

*Response required

4.2 COMPANY PROFILE, REFERENCES BIDDER CERT

4.2.1 Company Legal Name:*

*Response required

4.2.2 Company Legal Status (Corporation, Partnership, Sole Proprietor, etc.):*

*Response required

4.2.3 Business Address:*

*Response required

4.2.4 Telephone No:*

*Response required

4.2.5 Facsimile Number:*

*Response required

4.2.6 E-mail Address:*

*Response required

4.2.7 Length of time the firm has been in business:*

*Response required

4.2.8 Length of time at current location:*

*Response required

4.2.9 Is your firm the sole proprietor doing business under a different name:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.10 If yes, please indicate sole proprietor’s name and the business name:*

*Response required

4.2.11 Is your firm incorporated:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.12 If yes, State of Incorporation:*

*Response required

4.2.13 Federal Taxpayer I.D. No:*

*Response required

4.2.14 D-U-N-S® No:*

*County requires a valid D-U-N-S® number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S® number, please indicate so in your proposal/bid submission response.

*Response required

4.2.15 UEI No*

The County requires a valid UEI number prior to Contract Award. Your company must obtain one at no cost at www.usfcr.com.

*Response required

4.2.16 Regular Business Hours:*

*Response required

4.2.17 Regular Holidays and Hours when business is closed:*

*Response required

4.2.18 Contact person in reference to this solicitation:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.19 Name of Service Manager:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required http://www.dnb.com/ http://www.usfcr.com/

4.2.20 Contact Person for Accounts Payable:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.21 Information Technology Contact:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.22 In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.23 References (minimum 3)*

Please Provide the following information for at least three (3) references:

Contractor shall submit at least three (3) references or letter of references where similar work of similar size is currently in process or recently completed. References must cover commodities or services performed by your company within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the

Contract. References shall not be provided for department conducting the solicitation.

• Firm Name:

• Address:

• Contact Person:

• Phone Number:

• Email Address:

• Contract Description:

• Contract Term:

• Contract Amount:

*Response required

4.3 BIDDER CERTIFICATION

4.3.1 Conflict of Interest*

Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange

County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community

Facilities Districts, All Reassessment Districts, Housing and Community Development

Commission, Housing Successor Agency to the Orange County Development Agency, In-

Home Supportive Services Public Authority, Industrial Development Authority For

Orange County, Local Redevelopment Authority Marine Corp Air Station (MCAS) El

Toro, Orange County Financing Authority, Orange County Flood Control District, Orange

County Housing Authority, Orange County Housing Authority Acting As the Housing

Successor Agency, Orange County Public Financing Authority, Orange County Special

Financing Authority, South Orange County Public Financing Authority, and the Successor

Agency to the Orange County Development Agency

☐ Yes

☐ No

4.3.2 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.*

*Response required

4.3.3 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.4 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.*

*Response required

4.3.5 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

4.3.6 Bidder shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. *

4.3.7 Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this IFB, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments and

Exhibits, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this IFB, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this IFB and attached hereto. Attachments for each proposed exception to this IFB, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The IFB page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

*Response required

When equals "No"

4.3.8 Provide exceptions to the requirements of this IFB including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits.*

*Response required

4.3.9 Financial Status*

A. Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company

Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy.

No action pending No prior action Information Attached

☐ No Action Pending

☐ No Prior Action

☐ Information attached

*Response required

4.3.10 Is your firmIs your firm a County Of Orange Local Small Business (OCLSB) or a

Disabled Veteran Business Enterprise (DVBE)?*

To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE

PREFERENCE POLICIES CERTIFICATION REQUIREMENTS must be met.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.11 County of Orange Local Small Business (OCLSB) and/or Disabled Veteran

Business Enterprise (DVBE) Affirmation*

Please download the below documents, complete, and upload.

• Local_Small_Business_(OCLSB...

*Response required

4.3.12 The Levine Act: County of Orange Campaign Contribution Disclosure*

The Levine Act compliance is a minimum submittal requirement of this solicitation.

Please complete and sign the County of Orange Campaign Contribution Disclosure Form attached hereto. A proposer’s failure to provide a completed and signed copy will render its proposal as incomplete and nonresponsive.

• Levine_Act_Campaign_Contrib...

*Response required

4.3.13 Certification Regarding Debarment *

Please download the below documents, complete, and upload.

• CERTIFICATION_REGARDING_DEB...

*Response required

4.3.14 Contractor Safety*

Contractor shall comply with County’s Safety and Loss Prevention Policy and Procedure #306

(“Contractor Safety Responsibilities”) and submit a copy of its Injury and Illness Prevention

Program (IIPP) and Contractor Safety-Activity Checklist to the designated County Procurement staff as part of the solicitation and/or contract process. Contractor will notify County Project

Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity

Checklist upon County request. The IIPP shall comply with California Code of Regulations, https://procurement.opengov.com/portal/ocgov/projects/131968/document?section=undefined https://procurement.opengov.com/portal/ocgov/projects/131968/document?section=undefined 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https://cpo.ocgov.com/sites/cpo/files/2021-10/306%20County's%20Safety%20and%20Loss%20Prevention%20Policy%20and%20Procedure.pdf https://cpo.ocgov.com/sites/cpo/files/2021-10/306%20County's%20Safety%20and%20Loss%20Prevention%20Policy%20and%20Procedure.pdf https://cpo.ocgov.com/sites/cpo/files/2021-10/Contractor%20Safety%20-%20Activity%20Checklist.pdf

Title 8, Section 1509 or 3203 (whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

*Response required

4.3.15 Safety Data Sheets (SDS)*

Contractor is required to provide a Safety Data Sheet (SDS) compliant with California Code of

Regulations, Title 8, Section 5194, for each hazardous substance that is provided, used or created as part of the goods or services provided by Contractor to County. The SDS for each substance must be sent to either the County Project Manager, as specified in the “Notices” provision of this Contract, or to the place of shipment or provision of goods/services.

*Response required

4.4 CURRENT W9 FORM*

*Response required

4.5 EVIDENCE OF INSURANCE

*Response required

SECTION 5. GENERAL INFORMATION

5.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each

Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency (DPA) via the County’s online biding system.

5.2 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this Invitation for Bid (IFB). County will provide all official communication concerning this

IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov.

5.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum https://procurement.opengov.com/portal/ocgov issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Tuesday, January 14, 2025 before 4:00 pm.

5.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

5.5 IMPORTANT DATES

These dates only apply to IFB# 060-2765203-CC

Release Project Date: January 6, 2025

Question Submission Deadline: January 14, 2025, 4:00pm

Bid Submission Deadline: January 21, 2025, 4:00pm

5.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Donald P. Wagner, Chairman, Third District

Doug Chaffee, Vice Chairman, Fourth District

Vacant, First District

Vicente Sarmiento, Second District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor

Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator

Don Barnes, Sheriff-Coroner

Shari A. Freidenrich, Treasurer-Tax Collector

Andrew Hamilton, Auditor-Controller-Elect

SECTION 6. GENERAL INSTRUCTIONS

6.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work.

Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

6.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

6.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

6.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model Contract, Article O-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes

Contractor’s Legal Business Name(s). Out of State Vendors may be required to submit a

587/590 Form.

6.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

https://procurement.opengov.com/portal/ocgov/projects/131968/document?section=1184355 https://procurement.opengov.com/portal/ocgov/projects/131968/document?section=1184355 https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

6.6 NO SUBSTITUTION

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

6.7 COMPANY PROFILE, BIDDER CERTIFICATION AND REFERENCES ***

MAY BE A VENDOR QUESTION

Bidder shall utilize the forms provided to satisfy this requirement.

6.8 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

6.9 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

6.10 PROTESTS

In the event a Bidder believes that County’s solicitation is unfairly restrictive or ambiguous or contains conflicting provisions or the Bidder believes that any resulting Contract would be commercially impractical to perform, the Bidder must file a written protest with the County DPA.

A. ProcedureAll protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

1. The name, address and telephone number of the protester.

2. The signature of the protester or the protester’s representative.

3. The solicitation or contract number.

4. A detailed statement of the legal and/or factual grounds for the protest; and

5. The form of relief requested.

B. Protest of Bid Specifications:

1. All protests related to bid specifications must be submitted to the County DPA no later than five (5) business days prior to the close of the bid. Protests received after the five (5) business day deadline will not be considered by the County.

2. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid prior to the close of the solicitation in accordance with the bid submittal procedures provided in the bid.

C. Protest of Award of Contract:In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of the proposed contract award is provided by the County DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

1. Protest Process

a. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the County DPA, the County Procurement Officer or the Procurement

Appeals Board renders a decision on the protest.

b. Upon receipt of a timely protest, the County DPA will within ten (10) business days of the receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

c. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

d. If the protester disagrees with the decision of the County DPA, the protestor may submit a written notice to the Office of the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

B. Appeal Process

A. If the protester wishes to appeal the decision of the County DPA, the protester must submit, within three (3) business days from receipt of the County DPA’s decision, a written appeal to:

Email: CPOAppeals@ocgov.com

Or mailto:CPOAppeals@ocgov.com

County of Orange/County Procurement Office 400 West Civic Center Drive, 5th Floor Santa Ana, CA 92701

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the protest shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

6.11 ACCEPTANCE/REJECTION/AWARD

Acceptance/Rejection/Award

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of

Orange terms and conditions. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County

DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

6.12 RIGHTS RESERVED TO COUNTY:

The County reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which County deems correctable or otherwise not warranting rejection of the bid.

B. County reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or

Bidders as necessary to serve the best interests of the County.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any

Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the County.

6.13 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

6.14 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions

Code Section 17000 et seq.) and all applicable County, State and Federal laws and regulations.

6.15 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

6.16 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

6.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

6.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award of Human Services. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a

UEI number, please indicate so in your bid submission response.

SECTION 7. W-9/W-8 REQUIREMENTS

7.1 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9 REQUIREMENT:

Effective June 3, 2006, all Contractors, entering into a contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an Auditor-

Controller Vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the Contractor, at the time of award, if the Form

W-9, or W-8, will be required.

A. In order to comply with this County requirement, within ten days of notification of selection of award of Contract but prior to official award of Contract, the selected

Contractor agrees to furnish to the contract administrator, the County DPA, the required

W-9 or W-8. Out of State Vendors may be required to submit a 587/590 Form.

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via

EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran

Business Enterprise (DVBE) Preference Policies Certification Requirements

9.1 OCLSB:

OCLSB: Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB

Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and

(2) below:

A. Local Business Requirements:

1. maintains their principal center of operations (i.e. headquarters) within Orange

County, and:

2. has:

a. a business address located in the County of Orange that is not a post office box, or

b. a valid business license or certificate of occupancy issued by the County of

Orange or by an Orange County city, or other documentation acceptable to the

County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and,

2. DGS Small Business requirements must be valid at the time of bid submittal.

9.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid submittal.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR QUESTIONNAIRE.

9.3 OCLSB/DVBE CERTIFICATION…